Res 2009-026 - Laserfiche WebLink

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• RESOLUTION NO. 2009- 26 R A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, RATIFYING THE PURCHASE OF EMERGENCY WATERLINE REPAIR PARTS IN AN AMOUNT NOT TO EXCEED $143,000, AUTHORIZING THE SALE OF SURPLUS PARTS, AUTHORIZING THE CITY MANAGER TO EXECUTE NECESSARY AGREEMENTS ON BEHALF OF THE CITY; AND DECLARING AN EFFECTIVE DATE. RECITALS: 1. During the fall the extreme drought was beginning to cause a larger number of breaks in the City's waterlines, one of which created a low pressure emergency. In partial response to the line breakage problem an employee, acting outside his scope of authority, made purchases of waterline parts to have on hand for repair. 2. The employee's actions in purchasing waterline repair parts was performed without seeking guidance or approval from his supervisors as to whether or not these purchases met with the City's purchasing policy and whether or not the sizes, types and quantities purchased were proper for the City's anticipated needs. The employee sought phone bids and eventually purchased, from several companies, $269,422.86 worth of repair parts. 3. Immediately upon discovery of this purchase, the Water Department realized that many of these purchased parts were not of the sizes and types needed by the City in the foreseeable future. The Water Department made all efforts possible to return the unneeded parts. Some of the parts, due to size and configuration, were considered special order parts and were not returnable. The cost of water system repair parts that cannot be returned is $143,000. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS: PART 1. The purchase of water repair parts in the sum of $143,000 is hereby ratified. Staff is hereby authorized to sell surplus water repair parts that are not needed for city operations. PART 2. This Resolution shall become effective immediately from and after its passage. ADOPTED on the 17th day of February, 2009. Susan Narvaiz Mayor Attest: