Res 1988-047 - Laserfiche WebLink

Home Browse Search

AC 150/5100-14 1/13/81 accepted unless the report does not adequately support the recommendations. This will help to insure complete fairness and open competition. If the recommendations are not accepted, the selection board should be reconvened until acceptable recommendations have been agreed on. 10. ALTERNATE SELECTION PROCEDURES. The selection procedures recommended in paragraph 9 should normally be followed in the procurement of architec- tural/engineering services. However. for some projects, circumstances may dictate that the recommended procedures are too time consuming or complex for the particular procurement. In these cases, Attachment .0. provides other acceptable procurement methods which may be utilized such as small purchase procedures or noncompetitive negotiation. Sponsors should consult with FAA Airports personnel before using these alternatives to assure that the circumstances justify their use. 11. NEGOTIATIONS. a. Prior to negotiations, both the prospective consultant and the sponsor must have a clear understanding of the scope, quality, and extent of services to be furnished and of the conditions and factors affecting their responsibilities and operations. These understandings can be reached most satisfactorily through conferences between both parties. It may be helpful if the sponsor furnishes tHe consultant with sample contracts from previous assignments. b. A sponsor having a staff with experience in estimating the cost of professional services and negotiating contracts for these services should develop an independent estimate of the cost of the services based on a detailed analysis of the scope and conditions of the work before nego- tiations begin. Sponsors having no staff or having little or no previous experience in estimating the cost Ot professional services and negotiating contracts for consultant services may not be able to prepare such a detailed analysis by themselves. In these instances, the sponsor should seek the advice of state aviation personnel or FAA Airports personnel on the extent and scope of the professional services for similar types of projects. If the sponsor has an engineer on retainer that is not being considered for the project. the spdrteor may engage the engineer to prepare a detailed analysis. c. The importance of having a detailed analysis prior to entering negotiations cannot be overemphasized. Without such an analysis, the spon- sor does not have a benchmark for negotiation. d. When agreement has been reached on the proposed scope of work, the sponsor should request the consultant to submit the proposed fee and supporting cost breakdown. The consultant should prepare a detailed 10 Chap. 2 Par. 9