Res 1988-104 - Laserfiche WebLink

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xxx. (Revised 3/84) G. Audits to be made by the Contractor or at its direction to determine, at a minimum, the fiscal integrity of financial transactions and reports, and the compliance with laws, regulations, and administrative requirements. The Contractor will schedule such audits with reasonable frequency, usually annually, but not less frequently than once every two years, considering the nature, size and complexity of the activity; and H. A systematic method to assure timely and appropriate resolution of audit findings and recommendations. PROCUREMENT PROCEDURES: A. All procurement transactions for supplies, equipment or services, whether negotiated or advertised and without regard to dollar value, shall be conducted to provide maximum open and free competition con- sistent with efficient and economical program management in accordance with applicable State and Federal laws and regulations. The Contractor should be alert to organizational conflicts of interest or noncom- petitive practices among providers which may restrict or eliminate com- petition or otherwise restrain trade. B. The Contractor shall use its own procurement procedures which reflect applicable State and local laws and regulations, provided tnat those procedures conform, as a minimum, to the requirements of OMB Circular A-102, Attachment O. C. The Contractor shall provide the Department with a copy of its proce- dures for any procurements authorized under this contract which will exceed $250.00 in value. The Department will review those procedures to determine that the Contractor's procurement system meets applicable criteria. No costs associated with such procurements made by the Contractor prior to the Department's determination of compliance are eligible for reimbursement. D. Proposed procurement actions in excess of $250.00 must be reviewed and approved in writing by the Department prior to accomplishment of the procurement to avoid the purchase of unnecessary or duplicative items. No costs associated with such procurements made by the Contractor without the Department's written approval are eligible for reimburse- ment. Inclusion in a contract executed by the Department is considered approval in writing. E. Contractors shall maintain records sufficient to detail the significant history of a procurement, and shall provide the Department with a copy of those records. The record shall include, at a minimum, information documenting the Contractor's rationale for the method of procurement, the selection of contract type, the selection or rejection of provider applicants, and the basis for the cost or price. The Contractor shall maintain these records as required by General provision XIII: Retention. 13 of 14