Res 2005-127 - Laserfiche WebLink

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City of San Marcos/Guadalupe-Blanco River Authority Water Treatment Facilities Service Contract Article XN - Miscellaneous Provisions (C) Cost Substantiation Memorandum. Any memorandum delivered hereunder to substantiate cost shall state the amount of such cost and the provisions of this Service Contract under which such cost is properly chargeable to the City, shall describe the competitive or other process utilized by the Authority to obtain the price, and shall state that such services and materials are reasonably required pursuant to this Service Contract. The Cost Substantiation memorandum shall be accompanied by copies of such documentation as shall be necessary to reasonably demonstrate that the cost as to which Cost Substantiation is required has been paid or incurred. Such documentation shall be in a format reasonably acceptable under Good Industry Practice and shall include reasonably detailed information conceming all Subcontracts and, with respect to self-performed work, (1) the amount and character of materials, equipment and services fumished or utilized, the persons from whom purchased, the amounts payable therefor and related delivery and transportation costs and any sales or personal property Taxes; (2) a statement of the equipment used and any rental payable therefor; (3) Authority employee hours, duties, wages, salaries, benefits and assessments; and (4) Authority profit, administration costs, bonds, insurance, taxes, premiums overhead, and other expenses. The Authority's entitlement to reimbursement of Cost Substantiated costs of the Authority shall be subject to the limitations set forth in this Section. (D) Technical Services. Authority personnel and personnel of Subcontractors providing technical services shall be billed at their then currently applicable rates for similar services on projects of similar size and scope to the Contract Services. The Authority shall use commercially reasonable efforts to use available Authority personnel for additional work hereunder before using Subcontractors. (E) Administrative Charges. On all costs incurred by the Authority for work performed directly by the Authority which are subject to Cost Substantiation, the Authority may charge an appropriate administrative charge, using the Authority-wide administrative and general charge established from time to time by the Authority board of directors. (F) Evidence of Costs Incurred. To the extent reasonably necessary to confrrm direct costs required to be Cost Substantiated, copies of timesheets, invoices, canceled checks or bank statements of imaged checks, expense reports, receipts and other documents, as appropriate, shall be delivered to the City with the request for reimbursement of such costs. SECTION l4.8. SUBCONTRACTORS. (A) Use Restricted. The Authority shall operate the Facilities with its own employees and fully in accordance with the requirements of Article VI. Subcontractors may be used to perform other Contract Services, subject to the City's right of approval set forth in subsection (B) of this Section. (B) Limited City Review and Approval of Permitted Subcontractors. The City shall have the right, based on the criteria provided below in this Section, to approve all Subcontractors which the Authority is permitted to engage under subsection (A) of this Section 91