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2 Special Meeting March 12, 1986 Page 2 Board and hammer out the provisions to present to the Council. Mr. Gonzalez asked Ms. Compton if they still had timing concerns with Butler Manufacturing. She stated the building would have to be built at their convenience and did not know if that would be over a long period of time or if they would delay building until next February. Harvey Matthews, who resides on Bishop Street, stated he thought it would be dangerous for Scouts to walk or ride bicycles down Bishop to a Scout Hut, although he had no objection to a hut in his neighborhood. Tom Allen stated they had looked at other parkland areas for the placement of the Scout House. Ms. Kissler stated most kids would be driven to the Scout House. Mr. Matthews said there were no walkways on Bishop Street. Mr. Farr stated Scouts could use other streets to get to the Scout House and notgo the full route down Bishop. Ms. Compton stated the location of the Scout House would not be conven- ient to all using it anyway wherever it was located. Mr. Gonzalez re- viewed some of the Scout Association's proposed responsibilities. Re- garding the maintenance on the interior of the building, the Scouts would maintain for nine months and the City for three months during the summer. The Scouts could have their own phone which they keep locked. Repairs of damages to the facility or surrounding area that are due to scouting activities: the Scouts would be responsible for nine months, the City for three months during the summer. He stated when the City receives deposits for use of the building and lots of maintenance is needed, it could be deferred to the Scouts. The City would be responsible for yard work. Ms. Bishop stated the Scouts will do some custodial in-house and yard work but City needs to provide the heavy yard work such as mowing. Mr. Gonzalez stated the Council can opt for a use fee for all other organizations than the Scouts. Item 4 regarding Scout preference for facility use will be a Council policy decision. The term of years for an agreement between the City and Scouts could be for twenty years. Ms. Compton stated she wanted the City to agree to the longest period possible. Ms. Compton wants the building to be named "Scout Association House". Ms. Lunelle Anderson stated the building needed to have a more generic name since it was to be a public building with a multi-purpose. The Parks Board stated they would provide names for the Council's consideration. Ms. Ollie Giles stated the City has plenty of meeting places and we should consider letting this be the youth's building, and Mr. Gonzalez pointed out there is a demand for meeting facilities in our City. Regarding the Scout Association using the facility agreeing to indemnify the City against any damage to the building and against liability for their negligence, it was determined it is a legal question which would require more re- search, and the Council inèicated they wanted indemnification for the City in some way. Tom Allen wanted to know if the Scout Association would receive credit for taking care of the interior. Ms. Compton stated the Scouts would furnish the interior and that the Scouts will replace normal wear and tear. Mr. Gonzalez stated the Staff will work out a legal document, present it to the Scout Association for their approval, then to the Parks Board for their approval and then will schedule it for the Council. The meeting adjourned at 8:04 de by Mr. Nicola and seconded by Mr. Brown. * tJkr- ~;r:r ~ / / . Bet ane K~~ Co 1 Member * Mr. Williford left the meeting just prior to adjournment (8:03 p.m.).