Res 1986-113 - Laserfiche WebLink

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B. The Contractor agrees to make available at the office of the Contractor at all reasonable times during the contract period, and for the period set forth in paragraph C below, any of the records for inspection, audit, or reproduction by the Department, U.S. DOT, and any authorized representative of the Federal government. C. If this contract is completely or partially terminated, the records relating to the work terminated shall be preserved and made available for a period of three years from the date of any resulting final settlement. D. Records which related to (1) any question under the "Disputes" clause of this contract, (2) litigation of any claim arising out of the per- formance of this contract, or (3) any cost or expenses of this contract as to which exception has been taken on audit, shall be retained by the Contractor until such appeal, litigation, or exception has been finally resolved or adjudged. E. The Contractor further agrees to include in each of his subcontracts in excess of $10,000.00 in total value, a provision to the effect that the subcontractor agrees that the Department, U.S. DOT, and any authorized representative of the Federal government shall, until the expiration of three years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers, and records. XIV. OWNERSHIP OF DATA AND CREATIVE MATERIAL: All data and materials created or collected under the terms of the agreement shall become the property of the Department and copies of such data and material shall be furnished to the Department on request. XV. REPORTS: A. Before publication or printing, the final draft of any report required under the contract schedule shall be submitted to the Department for review and concurrence. Review and approval by the U.S. DOT will be coordinated by the Department prior to returning comments or approvals to the Contractor. All recorded information which is produced in the performance of this agreement shall be the sole property of the Department. Reports or other such information are material in the public domain, and shall not be copyrighted or restricted as to distri- bution and reproduction. The Contractor shall furnish the Department with the quantity of copies of the report specified in the contract. B. Each report covered by paragraph A must include the following state- ments on the cover page: (Revised 3/84) 7 of 14