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Z IIIL CITY OF SAN MARCOS OFFICE MEMORANDUM TO: A.C. Gonzalez, City Manager FROM: Daniel J. Brown, Public Works Administrator SUBJECT: REVISION OF OVERTIME LINE ITEMS DATE: December 20, 1983 RE: DEPARTMENT 68 & DEPARTMENT 75 There is an immediate need to revise the budgets in the above referenced departments to address overtime needs. In Department 68, Engineering and Environment, there is a need to create an overtime line item to address organizational needs that cannot be handled during normal working hours due to the workload and the lack of an adequate personnel staffing level. Specifically, water and wastewater maps are two years outdated, plat and plan files are disorganized, and reorganization of the department's operations have not yet been addressed (e.g., position descriptions, organization charts, responsibility delineation). To address these needs, creation of a $4,000 overtime line item is needed. Having reviewed the department's bud- get, I believe that $4,000 from line item 5110 (salaries) can be redesignated for overtime due to savings resulting from the vacancies in the three surveying positions. The sur- veying vacancies are newly created positions. Engineering did not hire immediately after the October 1, 1983 budget went into effect because they felt that the necessary surveying equipment should be bought prior to the positions being filled. The equipment has now been purchased and the positions are presently being advertised and/or filled. However, if this need for overtime is not addressed immediately, the department's operations will deteriorate. In Department 75, Vehicle Maintenance, the overtime line item has been 63% expended thru 20% of the fiscal year, leaving a balance of $463.16 for the remainder of the fiscal year. Overtime has been used extensively to meet the operational needs of other departments, who need their vehicles repaired quicker than is possible utilizing normal working hours only. Also, the City Shop has been reconditioning and painting vehicles with use of some overtime; by doing such, the City Shop can add approximately 50,000 miles of usability to the vehicle for approximately $1,000 cost as opposed to replacing the vehicle at a cost of $8,000. How- ever, to continue to meet the work demand, $1,500 can be redesignated from the 5110 line item (salaries). To recap the above, I am asking for the following revisions: A) Department 68: Line Item Amount 10-68-5110 ($4,000) *10-68-5112 4,000 *Note: this revision requires the formation of an overtime line item; B) Department 75: Line Item Amount 10-75-5110 ($1,500) 10-75-5112 1,500 (contd.) CSM-100