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Memo to Mayor Craddock and Members of the City Council Dated February 23, 1984 Page 3 of Memo For the future, I recommend that meeting s of the City Council, whether regular meetings or workshops, that are held outside the City Hall be published in the newspaper at least seventy-two (72) hours before the meeting. While supplemental notices of additions to the agenda do not need to contain the phrase "emergency or urgent public necessity" I recommend that all time changes in the future be posted with that phrase. Coddington's article states also that there was a revised agenda distributed at the meeting that differed from the legally posted agenda. The legally posted agenda called for a "discussion of Reinvestment Zone No. I, City of San Marcos, Texas (JASBA)." The entire meeting was taken up by such discussion. The attorney for JASBA, Jane Wood, distributed some materials that included an agenda item that read "composition of board of directors of Reinvestment Zone No. 1, City of San Marcos. " That item was included in the "discussion" carried on by the participants in the meeting on February 7. Mr. Coddington's assertion that the agenda was changed is without merit and is untrue. Mr. Coddington waited twelve days to notify any officials that he believed the meeting held on February 7 was illegal. If he believed this at the time of the meeting, he could have prevented any possible wrong-doing by raising these issues at that time. However, since no action was taken by the City Council at the workshop on February 7, there is nothing that could 'be voided as a result of a failure, if any, to comply with the Open Meetings Act, contrary to Mr. Coddington's assertions. In general, these types of problems can be avoided in the future by more careful planning of regular Council meetings as well as workshops held by the Council. ~ ~cr- ~ LAMAR W. HANKINS CITY ATTORNEY LWH: jv