Res 1984-087 - Laserfiche WebLink

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FORM DESCRIPTION ITEMS 1-8. Self Explanatory. ITEM 9. The geriod involved will usually be a month or a quarter, dehendinr on the grant amount. This same form is use if the request is to cover actual expenditures rather t an an icipated expenditures. This may be the case where a grantee has .not requested funds as the project progressed. or the grantee's usual procedure may be to request actual reimbursement rather than funds advances. ITEM 10. Enter total funds disbursed by Criminal Justice and received through the present datc. ITEM 11. On monthly requests for anticipated expenditures, this figure will be total C.J expenditures through the ~rior month. In other instances or on special requestsb it may be cumlliatin' CoJ expenditures plus any fun s expended out of local funds but not yet reimbursed y CJ. . ITEM 13. Include any request for funds not yet received. ITEM 14. On normal °feerational fuants, the request for funds should be one month's f'stimated expenditures. These estima ed expendi ures may be comJiuted bf¡ dividing total actual expenditures to date by the number of months they were incurred in or by ividing he grant award less any special consultant, equipment, or construction budgets by the number of months in the grant period. In requesting funds for consultant, equipment, or construction expenditures, copies of invoices Indicating that the goods or services have been received and approved should De submitted with the re%uest for funds. Exceftions may be made in instances where the grantee has maintained close contact with t e vendor or contrac or/and tfie delivery or goods or services has been promised as imminent. In such a case a footnote on the request attesting to this fact will suffice in place of invoice copies. Another exception would be where the consultant exRenses are of a reoccurring nature in accordance with contract stwulations. A footnote to this effect wou d also suffice. Should a request not include any of the aforemen lOned special budgeted items, but still deviates from one month's normal operating expenses, this would necessitate a footnote explaining the deviation. ITEM 15. This total f~re should never exceed the cash needed to cover two month's operatir:r. expenses. If it does excee two month's cash balance, there is a possibility excess idle cash exists on han .