Res 2014-059/Council Member reimbursement policy - revised

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City Clerk. Reimbursement shall not be made for office space or staff expenses used for election campaign purposes. PART 6. Expenses Payable from City Clerk Accounts. The following expenses are to be paid from city clerk accounts (e.g., Council - Related, Tourism, Economic Development): A. Office supplies — stationery, proclamation forms, business cards B. City memberships in organizations such as Texas Municipal League, National League of Cities, Capital Area Council of Governments, Greater Austin -San Antonio Corridor Council, U.S. Conference of Mayors, Hispanic Elected Local Officials, National Association of Latino Elected Officials C. Logo attire if ordered in bulk D. Telephones and pagers E. Postage F. Council meeting expenses - food, rental of facilities, facilitator expenses G. Joint registration of council members to attend meetings or events (e.g., purchase of group seating rather than individual seating) H. Miscellaneous - keys to the City, gifts to visitors, funeral /illness cards and flowers, computer software, plaques and engraving PART 7. Reporting of Individual Council Member Expense Activity. A summary of each council member's expense activity will be posted on the City website each quarter. The summary will show all expense activity in the travel and compensation accounts for each council members and show budget used and budget remaining for the current fiscal year. PART 8. Use of Additional Budgeted Funds. Any funds budgeted above and beyond the individual council members' travel and compensation amounts will be reserved for unique and /or extra ordinary opportunities related to economic development education or other unique opportunities beyond the normal course of council members travel and business The use of the funds must be authorized by the City Manager based upon a recommendation of the Finance and Audit Committee PART 9. This Resolution shall become effective upon adoption. ADOPTED on April 15, 2014.