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<br />4. The Board and City Council may modify and amend the proposed program, performance <br />measures, performance evaluation plan, and budget for any period of this Agreement <br />before approving them. <br />H. Monthly Activity Reports. The Chamber will provide to the Board a report of the <br />Chamber's activities for each month of this Agreement. The report will be provided at the first <br />meeting of the Board that follows the month in which the activities occurred. <br />I. Services for Board Meetings. The Chamber will perform the following in connection <br />with meetings of the Board: <br />1. Provide facilities and staffing for the meetings of the Board. The Chamber will ensure <br />that the facilities for Board meetings allow for attendance by members of the public. <br />2. Keep minutes of the public portion of meetings of the Board, and provide a copy of each <br />set of minutes to the city council and city manager. <br />3. Prepare agendas for meetings of the Board, and provide them to the City Clerk in a <br />timely manner so that notice of meetings of the Board can be given in accordance with <br />the Texas Open Meetings Act. <br />4. Ensure that an appropriate record is made of each executive session meeting of the <br />Board, and deliver the record to the City Clerk promptly after each such meeting. <br />5. Accept conflict of interest disclosure forms from members of the Board when <br />appropriate, and deliver the forms to the City Clerk promptly after receiving them. <br />The Chamber acknowledges and understands that the Board is subject to the Texas Open Meetings <br />Act (Texas Government Code Chapter 551) and the Conflict of Interest Law (Texas Government <br />Code Chapter 1 71), and that Board records are subj ect to the Texas Public Information Act (Texas <br />Government Code Chapter 552). The Chamber will familiarize itself with these laws, and with City <br />ordinances that apply to City boards and commissions, so that the Chamber promotes and encourages <br />compliance with these laws by the Board. <br />J. Subcontracting. The Chamber will not subcontract for the performance of any of its <br />services under this Agreement without the prior written consent of the City. <br />K. Financial Report; Audit. The Chamber agrees to submit to the City an annual financial <br />report and an audit prepared by a certified public accountant. <br /> <br />Page 4 of8 <br />