Res 2007-204 - Laserfiche WebLink

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(5) The City and TxDOT have agreed upon the following delegation of responsibilities and obligations in the administration of the DBE Program adopted by the City: (a) The City will be responsible for project monitoring and data reporting to TxDOT. The City will furnish to TxDOT any required DBE contractor compliance reports, documents or other information as may be required from time to time to comply with federal regulations. TxDOT will provide the necessary and appropriate reporting forms, if any, to the City. (b) The City will recommend contract-specific DBE goals, if any, consistent with TxDOT's DBE guidelines and in consideration of the local market, project size, and nature of the good(s) or service(s) to be acquired. The City's recommendation may be that no DBE goals are set on any particular project or portion of a project or that proposed DBE goals be modified. The City and TxDOT will work together to achieve a mutually acceptable goal, however, TxDOT will retain final decision-making authority on those issues. (c) TxDOT will cooperate with the City in an effort to meet the timing and other requirements of City projects. (d) The City will be solely responsible for the solicitation and structuring of bids and bid documents to procure goods and services for its roadway construction projects and will be responsible for all costs and expenses incurred in its procurements. (e) The DBEs eligible to participate on TxDOT roadway construction projects will also be eligible to participate on City roadway construction projects subject to the DBE Program, unless otherwise prohibited from bidding on a City project under applicable law or the City Procurement Policy. The DBEs will be listed on TxDOT's website under the Texas Unified Certification Program. (f) The City will conduct investigations and provide reports with recommendations to TxDOT concerning any DBE Program compliance issues that may arise due to project specific requirements such as Good Faith Effort, Commercially Useful Function, etc. The City and TxDOT will work together to achieve a mutually acceptable determination, however, TxDOT will retain final decision-making authority on those issues. (g) The City will designate a liaison officer to coordinate efforts with TxDOT's DBE Program administrators and to respond to questions from the public and private sector regarding the City's administration of the DBE Program through TxDOT. (h) City will be responsible for providing TxDOT with DBE project awards and DBE Commitments, monthly DBE reports, DBE Final Reports, DBE shortfall reports, and annual and updated goal analysis and reports. (i) TxDOT will be responsible for maintaining a directory of firms eligible to participate in the DBE Program, and providing business development and outreach programs. The City and TxDOT will work cooperatively to provide supportive services and outreach to DBE firms in the City area. j) The City will submit DBE semi-annual progress reports to TxDOT. (k) The City will participate in TxDOT sponsored training classes to include topics on DBE Annual Goals, DBE Construction Project Goal Setting, DBE Contract Provisions, and DBE Contract Compliance, which may include issues such as DBE Commitments, DBE Substitution, and Final DBE Clearance. TxDOT will include DBE contractors performing work on the City