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47 Regular Meeting September 13, 1993 Page 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A LETTER AGREEMENT BETWEEN THE CITY AND G. A. POWERS COMPANY TO EXTEND THE TERM OF THE ANNUAL CONTRACT FOR THE PURCHASE OF WATER METERS FOR ONE YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY AND DECLARING AN EFFECTIVE DATE. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, APPROVING FINAL PAYMENT TO DU-MOR ENTERPRISES, INC. FOR COMPLETION OF THE BLANCO RIVER WATER LINE CONSTRUCTION PROJECT; ACCEPTING THE PROJECT FOR USE BY THE CITY; AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF $15,730.61; AND DECLARING AN EFFECTIVE DATE. Mayor Morris introduced for consideration Item 12.C. (7) removed from the consensus agenda, adoption of a Resolution, the caption which was read as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, AWARDING A CONTRACT FOR HAULING SERVICES TO THOMAS TRUCKING, INC.; AUTHORIZING THE PURCHASING MANAGER TO EXECUTE CONTRACT DOCUMENTS ON BEHALF OF THE CITY¡ AND DECLARING AN EFFECTIVE DATE. . Mr. Moore moved for adoption of the Resolution and Mr. Mooney seconded the motion. Staff advised Council Saucedo's was the low bid, and they had one bad reference in the reference check and the trucks were not in good condition when inspected. Celestino Mendez, representing Saucedo's, advised Saucedo's bid was considerably lower than other bids received and the Council should re-examine the bids. He stated there would be considerable savings if the award was to Saucedo's and this would affect Saucedo's business. Jesse Saucedo stated Thomas Trucking, Inc. lease their trucks and Saucedo's own their own trucks and have their own'mechanics. He stated the contract does not prohibit the work from being subletted. They want a fair shot at this bid and their trucks are capable of doing the work. Mr. Cox stated he thought if one bad reference kept a bidder from being awarded bid, it should be a written policy. Mr. Gilley stated it is simply a Staff recommendation and that Council ultimately decides who to award bid to. Mr. Cox asked if Mr. Saucedo's trucks were a safety issue, and Mr. Gilley stated they are a safety issue in that the inspection revealed worn tires and leaking hydraulic systems. The Council expressed concern for the inconsistencies between bidders. If subletting is allowed, the City has no way of knowing who the actual work will be performed by when award is made. Mr. Hart stated the main issues are if delivery can be timely made and the cost of delivery and is not concerned with who makes the delivery. On roll call the following vote was recorded: AYE: Mooney, Cox, Plummer. NAY: Moore, Hart, Morris, Guerra. ABSTAIN: None. The motion for adoption of the Resolution failed. Mr. Moore moved to amend the Resolution to award bid to Saucedo's Construction of San Marcos, Texas for Item #1 - $2.19 total price per ton, Item #2 - $26.90 per hour for hot mix delivered in lay down machine with one day advance notice and Mr. Guerra seconded the motion. On roll call the following vote was recorded: AYE: Moore, Mooney, Hart, Guerra, Cox. NAY: Morris. ABSTAIN: Plummer. Mayor Morris introduced for consideration Item 12.C. (9) removed from the consensus agenda, adoption of a Resolution, the caption which was read as follows: