Res 2015-124/approving the annual renewal of the Microsoft Enterprise Agreement with SHI Government Solutions for software licenses in accordance with the State of Texas Department of Information Resources Contract

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(vl Subscription License reductions. Enrolled Affiliate may reduce the quantity of Subscription Licenses at the Enrollment anniversary date on a prospective basis If permitted in the Product List, as follows- a) For Subscription Licenses that are part of an Enterprise-wide purchase, Licenses rilay he reduced if the total quantity of Licenses and Software Assurance for an applicable group meets or exceeds the quantity of Qualified Devices and Qualified Users (;f ordering user-based Licenses) identified on the Product Selection Form, and includes any additional Qualified Devices and Qualified Users added in any prior true-up orders. Step-up Licenses do not count towards this total count, b) For Enterprise Online Services that are not a part of an Enterprise-wide purchase, Licenses can be reduced as long as the initial order minimum requirements are maintained. c) For Additional Products available as Subscription Licenses, Enrolled Affiliate may reduce the Licenses. If the License count is reduced to zero, ther, Enrolled Affiliate's use of the applicable Subscription License will be cancelled. invoices will be adjusted to reflect any reductions in Subscription Licenses at the true-up order Enrollment anniversary date and effective as of such date. (vi) Update statement. An update statement must be submitted instead of a true-up order if, as of the initial order or last true-up order, Enrolled Affiliate's EnterDdSe. (1) has not changed the number of Qualified Devices and Qualified Users licensed with Enterprise Products or Enterprise Online Services; and (2) has not increased its usage of Additional Products. This update statement must be signed by Enrolled Affiliate's authorized representative. (vii)True-up order period. The true-up order or update statement must be received by Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third- year true-up order or update statement is due within 30 days prior to the Expiration Date, and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate m r ay submit true -up orders more often to account for increases in Product usage, but an annual true-up order or update statement must still be submitted during the annual order period. (viii) Late true-up order- If the true-up order or update statement is not received when due: 1) Microsoft will invoice Reseller for all Reserved Licenses not previously ordered- 2) Transitions and Subscription License reductions cannot ;be reported until the following Enrollment anniversary date (or at Enrollment renewal, as applicable)- g. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate may step-up to a higher edition or suite as follows (i) For Licenses included on an initial order, Enrolled Affiliate may order according to the true-p process, (H) if step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up Wdafly by following the process described in the Section titled "Adding new Products not previously ordered," then for additional step-up Licenses, by f .11 oflo i w ng the V e-Lp order proce-S& (iii) If Enrolled Affiliate has previously ordered an Online Service as an Additional Product and ,,wants to step-up to an Enterprise Online Service eligible fora Transition, the step-up may Lbe -reported as a Transition, (iv) if Enrolled Affiliate Transitions a License, it may be able to further step-,up the Transitioned License, If Enrolled Affiliate chooses to step-up and the step-up Li ,cense is separately EA201 4E mGow"U, S"S LC-(E,1JG)(D5a20!4) pa C, e -d DCCU'nilr�,' X20-1,",'D632