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r <br />Page 2 of 4 <br />H. Make available all WIC files and records for review and examination <br />by State or USDA representatives during normal business hours; <br />I. Respond in writing to all review and audit exceptions within thirty <br />calendar days of their receipt. <br />II. <br />1 <br />State agrees to reimburse Project for the services provided under section <br />"I" above in accordance with the following terms and conditions: <br />A. State will reimburse Project for administrative costs which include <br />participant referral, vendor evaluation and monitoring, nutrition <br />education, general administrative support, start-up costs, outreach <br />and clinic services; <br />B. Administrative costs will be reimbursed based on actual costs, but not <br />to exceed the "maximum reimbursements" set out below, based on the <br />number of participants who actually receive food vouchers each month. <br />Surplus funds (the amount by which maximum reimbursements exceed <br />actual cost) will be accumulated and carried forward on an individual <br />project basis. The time period during which such surpluses may be <br />recovered will be determined by the State based on funding restric- <br />tions imposed by USDA and shall not exceed the term of this contract <br />or duly authorized extensions thereof. <br />1 <br />Participants served <br />per month <br />First 500 participants served <br />Next 1000 participants served <br />Next 3500 participants served <br />All additional participants served <br />Maximum <br />reimbursement <br />$7.70 per participant <br />$6.30 per participant <br />$4.40 per participant <br />$2.60 per participant <br />C. Project agrees that (1) not less than 20% of total, annual administra- <br />tive costs will be separately identified and documented as expenditures <br />directly related to nutrition education; and (2) that State will re- <br />imburse Project for administrative expenses at a rate not greater <br />than five times the amount of properly documented expenditures for <br />nutrition education but not more than is earned based on actual partic- <br />ipation not to exceed maximum caseload per Section II, paragraph B. <br />Nutrition education expenditures must also be supported by documentation <br />of attendance or nonattendance; <br />D. For projects whose monthly participation falls below 500, the State <br />has the option to compute the sliding scale allowable at a 500 partic- <br />ipant level with the stipulation that the nutrition education funding <br />requirement is met as outlined in Section II, paragraph C; <br />E. All administrative obligations and expenditures must be incurred and <br />documented in accordance with OASC-10, Circular A-87 revised, <br />OMBA-102 current federal regulations, and published State policies; <br />F. State reserves the right to exclude and/or recover any expenditures <br />that have been claimed and/or paid that are not authorized by the reg- <br />ulations and/or directives pertaining to the program; <br />1 <br />G. The caseload quantity shall be assigned by State by giving written <br />notice of same to Project and may be subject to change from time to <br />time upon written notice to Project from State; <br />H. State reserves the right to withhold a proportionate amount of earned <br />administrative funds when evidence exists that nutrition education is <br />not being provided by Project, or that Project is not complying with <br />the provisions of USDA and/or State directives;