Res 2009-064 - Laserfiche WebLink

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Solicitation - The process of notifying prospective contractors of an opportunity to provide goods or services to the state, e.g., this RFP. Special Provisions - Exceptions and additions to the General Provisions for a funded program activity; these are usually customized for the program's requirements and contain items specific to the program attachment. Subcontractor - An entity awarded funds to perform a portion of the scope of work by the entity contracting with DSHS as a result of this solicitation. The contractor remains entirely responsible to DSHS for performance of all requirements of the contract with DSHS through monitoring the subcontractor's performance to their sub-contracted portion of the statement of work. Subrecipient - A type of contractor or subcontractor to which a subaward is made in the form of money, or property in lieu of money, to carry out all or part of the DSHS program and that is accountable to the DSHS for the use of the funds and property provided. This type of contractor may also be referred to as a subgrantee. A subrecipient contractor will have most of the following characteristics: a) determines who is eligible to receive what assistance, b) has performance measured against federal or state program objectives, c) has responsibility for programmatic decision- making, and d) carries out all or part of a program. Supplant (verb) - To replace or substitute for another. That is, a recipient of contract funds under this RFP may not use the funds to pay any costs that the recipient is already obligated to pay. If a contractor, prior to applying for a contract under this RFP, had committed to provide funding for activities defined in the contract's statement of work (i.e., as represented in the RFP Budget Summary), then the contractor must provide the amount of funding previously committed in addition to the amount requested under this RFP. Supply - For the purposes of the RFP match requirements, a supply item is defined as a NON-DISPOSIBLE item with a useful life of more than one year and has an individual price less than $5,000. Vendor - A type of contractor or subcontractor that provides goods and services that are ancillary to carrying out the DSHS-funded activity and are typically procured through the open market. A vendor contractor will have most of the following characteristics: a) provides goods and services within normal business operations, b) provides similar goods and services to many different purchasers, c) operates in a competitive environment, d) is not subject to compliance requirements of the federal or state program, e) provides goods and services that are ancillary to the operation of the program. Vendor Identification Number (Vendor ID No.) - Fourteen-digit number needed for any entity to contract with the State of Texas and which must be set up with the State Comptroller's Office. It consists of a ten-digit Vendor ID No.(IRS number, state agency number, or social security number) +check digit + 3 digit mail code. Page 6 RFP# EMS/LPG - 0328.1