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ARTICLE VII RECORDS, AUDIT, AND DISCLOSURE
<br />7.01 Books and Records
<br />Grantee will keep and maintain under GAAP or GASB, as applicable, full, true, and complete
<br />records necessary to fully disclose to the Enterprise Agency, the Texas State Auditor's Office,
<br />the United States Government, and their authorized representatives sufficient information to
<br />determine compliance with the terms and conditions of this Contract and all state and federal
<br />rules, regulations, and statutes. Unless otherwise specified in this Contract, Grantee will
<br />maintain legible copies of this Contract and all related documents for a minimum of seven (7)
<br />years after the termination of the contract period or seven (7) years after the completion of any
<br />litigation or dispute involving the Contract, whichever is later.
<br />7.02 Access to records, books, and documents
<br />In addition to any right of access arising by operation of law, Grantee and any of Grantee's
<br />affiliate or subsidiary organizations, or Subcontractors will permit the Enterprise Agency or any
<br />of its duly authorized representatives, as well as duly authorized federal, state or local
<br />authorities, unrestricted access to and the right to examine any site where business is conducted
<br />or Services are performed, and all records, which includes but is not limited to financial, client
<br />and patient records, books, papers or documents related to this Contract. If the Contract includes
<br />federal funds, federal agencies that will have a right of access to records as described in this
<br />section include: the federal agency providing the funds, the Comptroller General of the United
<br />States, the General Accounting Office, the Office of the Inspector General, and any of their
<br />authorized representatives. In addition, agencies of the State of Texas that will have a right of
<br />access to records as described in this section include: the Enterprise Agency, HHSC, HHSC's
<br />contracted examiners, the State Auditor's Office, the Texas Attorney General's Office, and any
<br />successor agencies. Each of these entities may be a duly authorized authority. If deemed
<br />necessary by the Enterprise Agency or any duly authorized authority, for the purpose of
<br />investigation or hearing, Grantee will produce original documents related to this Contract. The
<br />Enterprise Agency and any duly authorized authority will have the right to audit billings both
<br />before and after payment, and all documentation that substantiates the billings. Grantee will
<br />include this provision concerning the right of access to, and examination of, sites and
<br />information related to this Contract in any Subcontract it awards.
<br />7.03 Response /compliance with audit or inspection findings
<br />a. Grantee must act to ensure its and its Subcontractor's compliance with all corrections
<br />necessary to address any finding of noncompliance with any law, regulation, audit
<br />requirement, or generally accepted accounting principle, or any other deficiency identified in
<br />any audit, review, or inspection of the Contract and the goods or services provided
<br />hereunder. Any such correction will be at Grantee or its Subcontractor's sole expense.
<br />Whether Grantee's action corrects the noncompliance will be solely the decision of the
<br />Enterprise Agency.
<br />b. As part of the Services, Grantee must provide to HHSC upon request a copy of those portions
<br />of Grantee's and its Subcontractors' internal audit reports relating to the Services and
<br />Deliverables provided to the State under the Contract.
<br />Attachment B - DSHS Contract No. 2016 - 048775 -001
<br />Page 12 of 19
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