Res 2016-051/Interlocal cooperation agreement with Capital Area Council of Governments for FY2016 Solid Waste Equipment and Servcies

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ATTACHMENT D SUBCONTRACTOR Budget and Authorizations Article 1: Expense Category Standards In addition to the other standards and requirements of this Contract, the definitions and requirements set forth in Sections (a) provided under this Contract and assignment of expenses to the expense categories of the budget set forth in Attachment D Article 3 of this Contract. (a). Personnel. Contract are set forth in Detailed Budget Sheet 2 of the grant application. Any change in employee position constitutes a minor amendment pursuant to Article 9 of the General Provisions (Attachment E) of this Contract. (b). Travel. The SUBCONTRACTOR shall comply with CAPCOG Travel Guidelines, for all of the Contract as set forth in this Section. 1. The SUBCONTRACTOR shall obtain prior written authorization from CAPCOG for reimbursement under this Contract of any travel outside of the State of Texas. 2. Except as provided for under Subsection 1 of this Section, the SUBCONTRACTOR shall obtain prior written authorization from CAPCOG for reimbursement from the travel expense category of the budget set forth in Attachment D Article 3, of any travel expenses for persons not employed by the SUBCONTRACTOR, and for travel by any employee not included in Detailed Budget Sheet 2 of the grant application. (c). Supplies. Expenses included under the Supplies expense category of the budget set forth in Attachment D Article 3, shall be for non-construction related costs for goods and materials having a unit acquisition cost (including freight) of less than $5,000. Such expenditures shall generally relate to the routine purchase of office supplies (paper, pencils, and staplers) or other goods which are consumed by the SUBCONTRACTOR in a relatively short period of time, in the regular performance of the general activities funded under this Contract. 1. Non-routine expenditures of goods and materials, not falling under the definition of Equipment under Section (d) of these Program Conditions, shall be charged to the Other expense category. (d). Equipment. Expenses included under the Equipment expense category of the budget set forth in Attachment D Article 3, shall be for non-construction related, tangible, personal property having a unit acquisition cost of $5,000 or more (including freight and set up costs) with an estimated useful life of over one year. 1. No purchases of equipment to be charged to the equipment expense category of the budget set forth in Attachment D Article 3, shall be allowed under this Contract unless approved ahead of time, in writing, by CAPCOG. Approvals for equipment purchases in CAPCOG FY2016 ЊЎ Solid Waste Interlocal Contract