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3.1 Reimbursable expenses, including such things as expenses for plotting, reproduction of <br />documents, auto travel mileage (at the prevailing IRS rate), lodging, airfare, meals, incidental <br />travel expenses, delivery charges, long distance communications, freight, and state accessibility <br />review are included in the Consultant's basic services compensation. <br />ARTICLE 4 <br />PAYMENTS TO THE CONSULTANT <br />4.1 PAYMENTS FOR BASIC SERVICES <br />The City will pay the Consultant for Basic Services on a monthly basis following receipt by the <br />City of the Consultant's invoices showing direct and indirect labor costs, expenses for materials <br />and supplies and any other reimbursable expenses if applicable, and appropriate payment <br />requisitions. The Consultant will base its invoices upon the extent of work it has completed on an <br />hourly basis within each task of services, in accordance with Article 14 of this Agreement, less <br />any disputed amounts, pending resolution thereof. <br />4.2 PAYMENTS OR ADDITIONAL SERVICES <br />The City will pay the Consultant for Additional Services as those are defined in Section 1.10, <br />monthly upon presentation of the Consultant's statement of services rendered or expenses incurred, <br />less any disputed amounts, pending resolution thereof and an Authorization of Change in Services <br />form executed by the Consultant and the City. <br />4.3 TAXES <br />The Consultant will not include Federal taxes or State of Texas limited sales excise and use taxes <br />in its invoices or vouchers and statement of costs. The City is exempt from payment of such taxes <br />and the Consultant may retrieve a resale certificate for use on this Project from the State of Texas <br />Comptroller's website. <br />ARTICLE 5 <br />CONSULTANT'S RECORDS <br />5.1 The Consultant will keep all of its expense records in a recognized accounting format <br />acceptable to the City and these records will be available to the City at mutually convenient times. <br />5.2 The City, its auditors, federal auditors, and state agencies that have monitoring or auditing <br />responsibilities for this Agreement will have access to any books, documents, papers and records <br />of the Consultant which are directly pertinent to this Agreement for the purpose of making audit, <br />examination, excerpts, copying and transcriptions. <br />5.3 The Consultant will furnish to the City at such time and in such form as the City may <br />Kimley -Hom and Associates, Inc. Management Consulting Services 6/2016 <br />7 <br />