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ATTACHMENT D <br />SUPPLEMENTAL & SPECIAL CONDITIONS <br />Department of Agriculture. The person or persons whose signatures appear on the Contract are <br />authorized to sign this Assurance on behalf of Grantee. <br />Article IX Miscellaneous Provisions of the Health and Human Services Commission Uniform <br />Terms and Conditions — Grant, Version 2.13, is modified by adding the following: <br />Section 9.22 Equipment and Supplies <br />a. Reportable Capita€ Assets. <br />Grantee shall maintain an inventory of reportable capital assets placed in the custody of the <br />Grantee by System Agency. Grantee shall conduct an annual inventory for each administrative <br />and clinic site and submit to DSHS Property Management in a format and upon a delivery date <br />designated by System Agency. Grantee shall administer a program of maintenance, repair and <br />protection of assets under this Contract so as to assure their full availability and usefulness. In <br />the event Grantee is indemnified, reimbursed, or otherwise compensated for any loss of, <br />destruction of, or damage to the assess provided under this Contract, it shall use the proceeds to <br />repair or replace said assets. <br />b. Grant Purchased Equipment. <br />?equipment means tangible personal property having a useful lifetime of more than one year and <br />a per-unit acquisition cost that exceeds the lesser of the capitalization level established by the of <br />$5,000 or rnore. Grantee shall inventory all equipment, and report the inventory on the DSHS <br />Contractor's Property Inventory Report form. <br />Supplies, <br />I. Supplies are defined as consumable items necessary to carry out the services under this <br />Contract including medical supplies, drugs, janitorial supplies, office supplies, patient <br />educational supplies, software, and any items of tangible personal property other than <br />those defined as equipment above. <br />2. Tangible personal property includes controlled assets, including firearms, regardless of <br />the acquisition cost, and the following assets with an acquisition cost of $500 or more, but <br />less than $5,000, which includes desktop and laptop computers (including notebooks, <br />tablets and similar devices), non-portable printers and copiers, emergency management <br />equipment, communication devices and systems, medical and laboratory equipment, and <br />media equipment are also considered Supplies. <br />Prior approval by System Agency of the purchase of Controlled Assets is not required, but <br />such purchases must be reported on the System Agency Contractors Property Inventory <br />Form as detailed in this section. <br />d. Property Inventory and Protection of Assets. <br />1. Grantee shall maintain an inventory of equipment, supplies defined as controlled assets, <br />and property described in this Section and submit an annual cumulative report of the <br />equipment and other property on DSHS Contractor's Property Inventory Report to the <br />DSHS Contract Oversight and Support Section, Mail Code 1325, P.O. Box 149347, <br />Austin, Texas 78714-9347, no later than October 15a' of each year. The report is located <br />at: hU�l/w%vw.d$hs.state.,Lx.us/�c-ontmcts/fomis.shti-n. <br />nvw.dshs.state.tx.uslcontmcts/forms.shtin. <br />2. Grantee shall maintain, repair, and protect assets under this Contract to assure their full <br />availability and usefulness. <br />v. 03.10.2015 Page 2 <br />