Res 2016-161/approving an agreement with the Texas Department of Transportation (TxDOT) providing for the City to maintain and operate traffic signals on state roadways with a reimbursement amount to the City of $149,232.96

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Contract No. 14-6SMM5001 AGREEMENT Article 1. CONTRACT PERIOD This Agreement becomes effective when fully executed by the City and the State and shall remain in force for a period on one year from the date of final execution by the State and shall be automatically renewed annually for a one year period, unless modified by mutual agreement of both parties, or terminated as hereinafter provided. Article 2. CONSTRUCTION RESPONSIBILITIES A. The State shall prepare or cause to be prepared the plans and specifications, advertise for bids, let the construction contract, or otherwise provide for the construction of new traffic signals and/or reconstruction of existing traffic signals (including, at the State's option, any special auxiliary equipment, interconnect and/or communication material, and equipment), and will supervise construction, reconstruction, or betterment work as required by said plans and specifications. As a project is developed to construction stage, either as a unit or in increments, the State will submit plans and specifications of the proposed work to the City and will secure the City's consent to construct the traffic signal prior to awarding the contract; said City consent to be signified by the signatures of duly authorized City officers in the spaces provided on the title sheet of the plans containing the following notion: "Attachment No. to "Agreement for the Installation and Reimbursement for the Operation and Maintenance of Traffic Signals Within a Municipality," dated . The City-State construction, maintenance, and operation responsibilities shall be as heretofore agreed to, accepted, and specified in the Agreement to which these plans are made a part." B. All costs of construction and/or reconstruction of new and existing traffic signals will be borne by the State, and the traffic signal system will remain the property of the State. Article 3. MAINTENANCE, OPERATION, AND POWER RESPONSIBILITIES A. The State shall be responsible for all electrical power costs for the operation of the traffic signals covered by this Agreement and shown on Exhibit 1. Power costs shall be billed as specified in EXHIBIT 2, "Traffic Signal Maintenance and Operations Provisions," which is attached hereto and made a part of this agreement. B. The City will provide trained staff to maintain and operate traffic signals at each location shown on Exhibit 1. C. After receiving notice of a problem or concern related to the operation of a traffic signal at a location listed in Exhibit 1, the City shall, as soon as possible, investigate and make all necessary repairs. All repairs shall be prioritized by the City based on public safety. D. The City shall maintain and operate the traffic signals in accordance with the minimum requirements specified in Exhibit 2. E. The City shall maintain at least one log of all emergency calls and all routine maintenance. F. Routine maintenance will be performed by the City as specified in Exhibit 2. Article 4. COMPENSATION A. The maximum amount payable under this Agreement is $ 149,232.96 per year. B. Calculations for the above lump sum amount shall be shown in Exhibit 3 for parts and labor for maintaining and operating the traffic signal installations covered under this Agreement. C. The addition or deletion of traffic signals shall be made by supplemental agreement. Traffic-Traffic_TEA6 Page 2 of 4 Rev. 05/02/2008 Supplemental - Cost-Traffic Signal -Type R