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The City will pay the Consultant for Basic Services on a monthly basis following receipt by the <br /> City of the Consultant's invoices showing direct and indirect labor costs, expenses for materials <br /> and supplies and any other reimbursable expenses if applicable, and appropriate payment <br /> requisitions. The Consultant will base its invoices upon the extent of work it has completed on an <br /> hourly basis within each task of services, in accordance with Article 13 of this Agreement, less <br /> any disputed amounts,pending resolution thereof. <br /> 4.2 PAYMENTS FOR ADDITIONAL SERVICES <br /> The City will pay the Consultant for Additional Services as those are defined in Section 1.2, <br /> monthly upon presentation of the Consultant's statement of services rendered or expenses incurred, <br /> less any disputed amounts, pending resolution thereof and an Authorization of Change in Services <br /> form executed by the Consultant and the City. <br /> 4.3 TAXES <br /> The Consultant will not include Federal taxes or State of Texas limited sales excise and use taxes <br /> in its invoices or vouchers and statement of costs. The City is exempt from payment of such taxes <br /> and the Consultant may retrieve a resale certificate for use on this Project from the State of Texas <br /> Comptroller's website. <br /> ARTICLE 5 <br /> CONSULTANT'S RECORDS <br /> 5.1 The Consultant will keep all of its expense records in a recognized accounting format <br /> acceptable to the City and these records will be available to the City at mutually convenient times. <br /> 5.2 The City, its auditors, federal auditors, and state agencies that have monitoring or auditing <br /> responsibilities for this Agreement will have access to any books, documents, papers and records <br /> of the Consultant which are directly pertinent to this Agreement for the purpose of making audit, <br /> examination, excerpts, copying and transcriptions. <br /> 5.3 The Consultant will furnish to the City at such time and in such form as the City may <br /> require, financial statements including audited financial statements, records, reports, data and <br /> information, as the City may request pertaining to the matters covered by this Agreement. <br /> Information provided pursuant to this subsection will be held in strict confidence to the extent <br /> permitted by applicable law. <br /> ARTICLE 6 <br /> OWNERSHIP AND USE OF DOCUMENTS <br /> 6.1 All documents prepared by the Consultant in connection with this Agreement are the <br /> property of the City whether any project related to this Agreement is executed or not. <br /> Cobb Fendley Downtown District Distribution Study 12/20/2016 <br /> 5 <br />