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subcontracts exceeding the Simplified Acquisition Threshold, the City will make a determination that <br />Federal interests are adequately protected. If such a determination is not or cannot be made, the minimum <br />requirements will be as follows: <br />A bid guarantee from each bidder equivalent to five percent of the bid price. The “bid guarantee” <br />must consist of a firm commitment such as a bid bond, certified check, or other negotiable <br />instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, <br />execute such contractual documents as may be required within the time specified. <br />A performance bond on the part of the contractor for 100 percent of the contract price. A <br />“performance bond” is one executed in connection with a contract to secure fulfillment of all the <br />contractor's obligations under such contract. <br />A payment bond on the part of the contractor for 100 percent of the contract price. A “payment <br />bond” is one executed in connection with a contract to assure payment as required by law of all <br />persons supplying labor and material in the execution of the work provided for in the contract. <br />F.SafeguardingofAssets <br />TheCitywillcomplywith2CFR200.302andinstituteeffectivecontrolover,andaccountabilityfor,all <br />funds,property,andotherassetstoassurethattheyareusedsolelyforauthorizedpurposes.TheCity <br />hasinplaceastructuralframeworktomaintainadequatecontrolsovergrantassociatedassetsand <br />property.Expendituresareclassifiedbyadministrativeandprojectdeliverycostsandthenfurther <br />classifiedbyapprovedactivity.Budgetsaremonitoredbyactivitycategorieswithunobligatedbalances <br />availableatanytime.Fundsareheldinuniqueaccountsanduseofthesefundsmustbeapprovedthrough <br />thefinancialsystem.Assetsandpropertyarerecordedthroughthefixedassetsystemandareuniquely <br />identifiedwhenacquired.InternalmonitoringandexternalauditofFederalExpendituresprovides <br />additionalassurancethatfunds,property,andassetsareusedsolelyforauthorizedpurposes. <br />G.ControlsoverTechnologyAccess <br />The/źƷǤ͸ƭDepartmentofInformationTechnologyhasdevelopedanOrganizationPolicyHandbookwhich <br />isincludedinthe Appendix.Thispolicydocumentestablishesacceptableuseofandaccesstothe/źƷǤ͸ƭ <br />technologycomponentstoprotectnetworksecurityandaccesstosensitiveinformation.Controlsinplace <br />limitaccesstothefinancialsystemtoonlythosewithanidentifiableneed.TheMunisFinancialSystem <br />allowsfordelineatingveryspecificindividualroleswhichcontrolaccesstoonlythoseaccountsandledgers <br />deemednecessarytoperformjobfunctions.Allemployeesutilizepasswordstoaccessthe/źƷǤ͸ƭfinancial <br />system. <br />SECTION9:DOCUMENTCONTROL <br />AlldocumentsusedbytheDisasterRecoverystaffwillbestandardized,properlydocumented,recorded, <br />andauditable.PoliciesforSafeguardingofPersonallyIdentifiableInformationandRecordRetentionwill <br />complywithapplicableFederalrequirementsasoutlinedinthefollowingparagraphs. <br />A.SafeguardingofPersonallyIdentifiableInformation(PII) <br />1.Policy.TheCDBGDRprogramwillbeadministeredincompliancewithThePrivacyActof1974,5 <br />U.S.C.§552a,TheFreedomofInformationAct5U.S.C.§552,andSection208ofTheEGovernment <br />Actregardingthedisclosureofinformationaboutclients.ComplianceforCDBGfundedprojectsis <br />alsodefinedin24C.F.R.§5.212. <br />CITYOFSANMARCOSCDBGDRFINANCIALPOLICIES&PROCEDURESMANAUAL19|P <br />AGE <br /> <br />