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OfficeofEmergencyManagement ΑservesasliaisonbetweenFEMAandtheCityofSanMarcos <br />indeterminingpreliminarydamageestimates;informationwillbeusedtodetermineunmetneed <br />andduplicationofbenefitsanalysis. <br />CommunicationsandIntergovernmentalRelationsOffice(Communications)Αresponsiblefor <br />maintainingacomprehensivecommunicationsstrategyrelativetoprogramactivities;maintains <br />thedisasterrecoverywebsitelocatedatnameSMTXFloodRecovery.com <br />CityofSanMarcosDepartmentofFinance(Finance)Αresponsibleforimplementingfinancial <br />controlsandsoundfinancialmanagementpracticestoensuretimelyexpenditureoffunds; <br />assistingwithprocurementactivities,andprocessingdisbursement/drawsforall <br />vendors/contractors. <br />DepartmentofPlanningandDevelopmentServices(Planning)Αwillprovidegeneraloversightfor <br />allhousingprogramsdevelopedinclusiveofcasemanagementservicesandenvironmental <br />complianceasitrelatestohousingactivities. <br />DepartmentofEngineeringandCIP(Engineering)Αwillmanageprogramactivitiesrelatedto <br />infrastructureprojects;assistindeterminingdamageestimatesforhousingandinfrastructure <br />activities;assistinprovidingGISmappingservicesthatwillhelpidentifypriorityareas;assistin <br />determiningappropriateresilienceandsustainabilitymeasuresthatwouldpotentiallymitigate <br />and/orpreventfutureflooding. <br />LegalServices Αresponsibleformanagementofcontractsassociatedwithprofessionalservices <br />andconstructioncontractstoensurecompliancewithcontractualobligations;willassistin <br />determiningappropriatemechanismstosecureservicesrelatedtorealestateandtitleservices. <br />IndependentAuditor Αperthe/źƷǤ͸ƭCodeofOrdinances,CityCharter,Section3.16,theCouncil <br />mayhireanIndependentAuditing/CPAfirmwhowillbeaccountabletotheCouncil;auditorwill <br />haveprimaryresponsibilitiestoensurecompliancewithCDBGDRregulationsandotherfinancial <br />requirementsspecifiedunder2CFR§200.205ofthe UniformAdministrativeRequirements,Cost <br />Principles,andAuditRequirementsforFederalAwards andotherregulationsasapplicable.The <br />CityCharterSection4.05alsoallowstheCityCounciltoappointaninternalauditorthatreports <br />directlytotheCouncil.Theinternalauditormaybeacityemployeeoracontractedservice. <br />ToensureeffectivefinancialmanagementofCDGBDRfunding,theCitywillutilizeadditionalresources <br />includingstaffingadditionsandexternalconsultantsasneeded,foravarietyoftaskswhichwillinclude: <br />Assessingandimplementinggrantspecificinternalcontrolsovercompliancerequirements; <br />ContinuousmonitoringofprogramapplicantsforcompliancewithCDBGDRandDuplicationof <br />Benefitsrequirements; <br />Monitoringandreportingprogramperformance; <br />Subrecipientmonitoringandcompliance <br />TechnicalassistancewithHUDprogramandreportingrequirements <br />Developmentofpoliciesandproceduresandotherprogramtemplatesforprogram <br />implementation. <br />CITYOFSANMARCOSCDBGDRFINANCIALPOLICIES&PROCEDURESMANAUAL3|P <br />AGE <br /> <br />