Res 2017-062/approving an agreement with Deloitte & Touche, LLP for the provision of internal auditing services

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Auditor will draft notification letters for the City to send to subrecipients. Onsite monitoring events will generate a results letter, which the Internal Auditor will create for the City to send to subrecipients. This letter will require a response from the subrecipient with a corrective action plan within 45 calendar days. In addition, the Internal Auditor will, because of the ongoing nature of desk monitoring, require semi-annual results letters. The Internal Auditor will assist the City with the creation and submission of these results letters to subrecipients. In the event that the Internal Auditor detects potential fraud that would normally generate a report of questioned costs, the Internal Auditor will report this information to the City within 48 hours of a finding with an internal potential fraud report. The Internal Auditor will work closely with the City to devise a plan of action to resolve any instances of potential fraud, up to and including consulting with the City on how to work with the HUD Inspector General. Once the Internal Auditor has determined that a subrecipient requires onsite monitoring, the Internal Auditor will: a. Perform a Kick-off Meeting. Schedule a site visit and host a kick-off meeting at the start of the site visit. This meeting includes an overview of the City's Subrecipient Monitoring Program, which will be developed by the Internal Auditor, as well as the scope, objectives, benefits, logistics, and points -of -contact for the site visit. This purpose of the site visit is not to conduct an audit; rather, the purpose is to perform monitoring procedures as defined in the risk assessment. Site visit work papers will be developed as a result of this task. b. Interview Subrecipient Grant Managers. Interview the Subrecipient grant manager(s) according to the areas of compliance found in the site visit work papers after the kick-off meeting. If there is more than one subrecipient grant manager, these interviews will be performed separately. The Internal Auditor will record information obtained during the interview in the site visit work paper file, request all outstanding documentation, and schedule the closing meeting for later in the day. C. Execute Site Visit Work Papers. Review documentation and perform testing for compliance with Federal, state, and local grant requirements. The Internal Auditor will record the results of this testing in the site visit work paper file. Finally, the Internal Auditor will follow-up with clarifying questions. As defined above in 1. 1.2 a site visit work paper file refers to the supporting work papers prepared to support the monitoring visit and the subsequent report prepared by the Consultant. Deloitte & Touche, LLP Agreement for Internal Auditor Services 2017 4