03.21.2017 Regular Meeting - Laserfiche WebLink

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City Council Meeting Minutes March 21,2017 Against: 0 9. Consider approval of Resolution 2017-45R, awarding an IDIQ Master Contract for street overlay to lone star paving in the estimated annual amount of $700,000.00 contingent upon the bidder's timely submission of sufficient bonds, insurance and other pertinent information in accordance with the city's bid documents for the project; authorizing the Interim City Manager or his designee to execute the contract documents on behalf of the City and declaring an effective date. 10. Consider approval of Resolution 2017-46R, approving the purchase of a mini excavator for the Public Services Department-Transportation Division in the total purchase amount of $56,705.00 from Vermeer Equipment of Texas through the Texas Local Government Purchasing Cooperative Buyboard contract for construction equipment, road and bridge equipment, ditching, trenching, utility and other equipment (contract #515-16); authorizing the Interim City Manager or his designee to execute the appropriate purchase documents on behalf of the City and declaring an effective date. 11. Consider approval of Resolution 2017-47R, approving a WIC program funding contract amendment with the Texas Department of State Health Services that provides additional funding for Fiscal Year 2017 in the amount of $12,500 for implementation of the Statewide Automation System for clinics and client services, and extends the contract through and allocates up to $1,713,818 for Fiscal Year 2018; authorizing the Interim City Manager to execute said contract amendment on behalf of the City; and providing an effective date. 12. Consider approval of Resolution 2017-48R, awarding an annual contract for the management and operation of the San Marcos Cemetery to Gene Bagwell, D/B/A Maintenance Management in the estimated annual amount of $145,200.00 for the Community Services Department, Parks and Recreation Division contingent upon the proponent's timely submission of sufficient insurance in accordance with the city's request for proposal documents; authorizing the Interim City Manager or his designee to execute the appropriate purchasing documents on behalf of the City; and declaring an effective date. Main Motion: A motion was made by Council Member Gregson, seconded by Deputy Mayor Pro Tem Prewitt, to approve Resolution 2017-48R. Motion to Amend: A motion was made by Mayor Pro-Tem Hughson, seconded by Council Member Derrick,to amend Resolution 2017-48R by amending Section C. Scope of Work subsection (4) Collection and Receipting of Money, by adding, "This employee may reserve a lot through the city software, print an invoice for the potential buyer and advise the buyer of location, dates and times in which to pay the invoice within 10 days. Payment may also be made by postal mail." The motion carried by the following vote: City of San Marcos Page 4