Laserfiche WebLink
(c) MAINTENANCE OF RECORDS <br />In addition to the clauses contained in Section (a), above, in any contract subject only to the <br />Contract Work Hours and Safety Standards Act and not to any of the other statutes cited in <br />29 CFR 5.1, the Subrecipient shall insert a clause requiring that the contractor or <br />subcontractor shall maintain payrolls and basic payroll records during the course of the <br />work and shall preserve them for a period of three years from the completion of the <br />contract for all laborers and mechanics, including guards and watchmen, working on the <br />contract. Such records shall contain the name and address of each such employee, social <br />security number, correct classifications, hourly rates of wages paid, daily and weekly <br />number of hours worked, deductions made, and actual wages paid. Further, the <br />Subrecipient shall insert in any such contract a clause providing that the records to be <br />maintained under this paragraph shall be made available by the contractor or <br />subcontractor for inspection, copying, or transcription by authorized representatives of the <br />(write the name of agency) and the Department of Labor, and the contractor or <br />subcontractor will permit such representatives to interview employees during working <br />hours on the job. <br />(d) COMPLIANCE VERIFICATION <br />(1) The subrecipient shall periodically interview a sufficient number of employees entitled <br />to DB prevailing wages (covered employees) to verify that contractors or subcontractors <br />are paying the appropriate wage rates. As provided in 29 CFR 5.6(a)(6), all interviews must <br />be conducted in confidence. The subrecipient must use Standard Form 1445 (SF 1445) or <br />equivalent documentation to memorialize the interviews. Copies of the SF 1445 are <br />available from EPA on request. <br />(2) The subrecipient shall establish and follow an interview schedule based on its <br />assessment of the risks of noncompliance with DB posed by contractors or subcontractors <br />and the duration of the contract or subcontract.' Subrecipients must conduct more <br />frequent interviews if the initial interviews or other information indicated that there is a <br />risk that the contractor or subcontractor is not complying with DB. Subrecipients shall <br />immediately conduct interviews in response to an alleged violation of the prevailing wage <br />requirements."All interviews shall be conducted in confidence. <br />(3) The subrecipient shall periodically conduct spot checks of a representative sample of <br />weekly payroll data to verify that contractors or subcontractors are paying the appropriate <br />1 The provision that read "At a minimum, the subrecipient should conduct interviews with a representative group of <br />covered employees within two weeks of each contractor or subcontractor's submission of its initial weekly payroll <br />data and two weeks prior to the estimated completion date for the contract or subcontract" was issued a waiver in <br />EPA Class Deviation memo dated November 16, 2012. <br />TWDB Commitment No. L1000600 <br />Exhibit D, Page 9 of 10 <br />