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ATTACHMENT A—BASIC SCOPE OF SERVICES <br /> TASK 1 - GENERAL <br /> A. Federal Funding Requirements <br /> FNI will schedule a meeting with the City's Disaster Relief TxCDBG administrator prior to <br /> the start of work to review current FNI forms for reporting and invoicing. If appropriate, FNI <br /> will customize existing forms and processes to meet CDBG-DR requirements. FNI will be <br /> available for additional meetings or phone conferences that may be required to ensure <br /> continued compliance with U S Department of Housing and Urban Development (HUD) and <br /> Texas Department of Agriculture (TDA)regulations throughout the project duration. FNI will <br /> perform tasks as outlined in the City's Action Plan and will clarify with the City any change <br /> orders to ensure the change does not impact compliance with regulations. We understand that <br /> contractors must comply with requirements which includes addressing Davis-Bacon wage <br /> requirements and other labor guidelines. FNI will utilize forms provided by TDA as <br /> appropriate. <br /> Additionally, FNI will provide access to all records regarding the project to HUD, Inspector <br /> General, Comptroller General of the United States, TDA, the City or any authorized <br /> representatives for the purpose of audits, examination, excerpts, and transcripts to facilitate <br /> closeout of the City's TxCDBG. Records can include documents, papers or other records as <br /> appropriate. Toward that end,FNI will retain all required records for three years after the City <br /> makes its final payment and all pending matters are closed. <br /> TxDOT Coordination (only for IH 35 interface) — FNI will follow the Local Government <br /> Project Procedures (LGPP) as outlined by TxDOT. Included as needed will be coordination <br /> meetings and involvement in any public outreach required for environmental compliance. <br /> TASK 2 PRELIMINARY PHASE (30%) <br /> A. Meetings <br /> i. Project Meetings <br /> Attend one (1) kickoff meeting after FNI receives NTP to discuss path forward and <br /> approved schedule. Confirm all Federal Requirements are being met and discuss design <br /> direction. FNI will prepare and submit a baseline project schedule using Microsoft <br /> Project. <br /> Conduct one (1) phone meeting after the PER Submittal to discuss major planning/ <br /> preliminary design elements that require changing and respond to City Comments. <br /> Attend 1 (one) meeting with Jail representatives to discuss coordination of project <br /> schedules and designs (support for up to 3 staff members). <br /> ii. Prepare Exhibits <br /> FNI will prepare up to three (3) 22-inch by 34-inch colored exhibits, prepare <br /> presentation materials in Powerpoint format, respond to questions in the meeting as <br />