Res 2018-115/approving an Election Services Agreement with the Hays County Election Administrator, for her provision of Election Services for the City’s General Election to be held on November 6, 2018 and, if necessary, a Runoff Election to be held in acc

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43.062 of the Texas Election Code provides that the notice shall state the location has changed and give the location of the new polling place. I. Election Equipment. The Contracting Officer shall prepare and distribute the direct Record Electronic (DRE) Voting System components from Hart Intercivic, Inc. ("Hart") for the election. This voting System includes the equipment referred to as "eSlates" and Judge's Booth Controllers" (JBCs). Each polling location will have at least one voting machine that is accessible to disabled voters and provides a practical and effective means for voters with disabilities to cast a secret ballot. J. Ballots. The Contracting Officer or designee shall be responsible for the preparation, printing, programming and distribution of English and Spanish ballots and sample ballots, including the mail ballots, based on the information provided by the City, including the names of the candidates, names of the offices sought, order of names on the ballot,propositions on the ballot,and the Spanish translation of the offices and any propositions. The ballot will be prepared in these formats: DRE, paper, auditory. K. Mobile Ballot Boxes. The Mobile Ballot Boxes ("MBBS") containing the voted ballots for an election will be delivered by the Precinct Judges to the Hays County Election Administrator's office at 712 South Stagecoach Trail Ste 1045, San Marcos, Texas and the MBBS will remain in the Hays County Election Administrator's custody, except that the County agrees to provide the City with the necessary documentation,if requested, for canvass of an election or in the event the voted ballots are required for a recount or any court proceedings in which the City may be a party. The County agrees to maintain custody of the MBBS containing the voted ballots for the period of time prescribed by the Texas Election Code. All MBBS that are not placed in active voting equipment will remain locked in the Officers' office. MBBS will not be replaced without being logged out and checked out by the Officer at any time during an election. An audit shall be conducted to ensure that all MBBS are present and accounted for. A spreadsheet shall be completed at the end of Early Voting and Election Day returns that will identify the number of signatures on the Combination Log and the Number of Cancelled booths, for a representation of voter totals. All replaced equipment will remain secured until after tabulation to ensure that all checks and balances have been satisfied. L. Applications for Mail Ballots. The City and Contracting Officer agree that early voting by mail ballot shall be conducted in accordance with the applicable provisions of the Texas Election Code and that 712 South Stagecoach Trail Ste 1012 San Marcos,Texas 78666 is the early voting clerk's mailing address to which ballot applications and ballots voted by mail shall be sent for the City. Ni. Early Voting. In accordance with Sections 31.096 and 32.097(b) of the Texas Election Code,the Contracting Officer shall serve as the Early Voting Clerk for the election.