09.04.18 Work Session - Laserfiche WebLink

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City Council Meeting Minutes September 4,2018 Jamie Lee Case, City Clerk provided a presentation regarding San Marcos Boards and Commissions. She presented the proposed Standardized Bylaws for Boards and Commissions and provided a Comprehensive Review of all Boards and Commissions. After the discussion,Council provided direction on the following items: 1. Adopt a standard set of bylaws that will be adopted by all Boards and Commissions governed by City Code. Some requested revisions to the bylaws include: Article 6A -remove the word "not' and replace it with 'only" Article 6B-set an exact deadline Article 7D- Change the date of when the board shall adopt a schedule of the meetings for the upcoming year from November to September or October at the latest. Article 7-Council Member Hughson suggested utilizing the Alliance Regional Water Authority's Board Meeting Procedures as a good reference for meeting procedures. Staff will review that policy and bring back proposed revisions. Article 7 -Council requested staff look at being able to have audio records available of all board and commission meetings. Article 10 - Council requested that the chairs of all boards and commissions be provided the Rules of Decorum statement that make up Article 10.A,B and C. 2. Assign review of bylaws, any amendments to bylaws and Annual Report review to the Council Finance and Audit Committee. 3. Make amendments to the following boards or commissions: Citizens Utility Advisory Board (CUAB) -Council provided direction to bring back the CUAB Ordinance for discussion with proposed amendments to include changing the position of Mayor to Council Member, membership composition and determining the number of meetings per year. San Marcos Commission on Children and Youth - Council consensus is to remove the youth commission chair. The Staff Liaison will provide monthly City of San Marcos Page 3