Res 2019-063/Interlocal Agreement with Texas State University for Watershed Protection Plan funding; providing for the reimbursement by Texas State University to the City of San Marcos in the sum of $35,000 for the development of best management practice

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Texas Commission on Environmental Quality (TCEQ) Clean Water Act (CWA) Section 319(h) Nonpoint Source (NPS) Grant Program 31. Tasks: Task 1: Project Administration Objective: To effectively administer, coordinate, and monitor all work performed under this project including technical and financial supervision and preparation of status reports. Subtask 1.1: Project Oversight — The Performing Parry will provide technical and fiscal oversight of the staff and/or subgrantee(s)/ subcontractor(s) to ensure Tasks and Deliverables are acceptable and completed as scheduled and within budget. With the TCEQ Project Manager's authorization, The Performing Party may secure the services of subgrantee(s)/ subcontractor(s). Project oversight status will be provided to TCEQ with the Quarterly Progress Reports (QPRs). Subtask 1.2: QPRs — The Performing Party will submit QPRs to the TCEQ Project Manager by the 15th of the month following each state fiscal quarter for review by the TCEQ Project Manager and incorporation into the United States Environmental Protection Agency (EPA)'s Grant Reporting and Tracking System (GRTS). QPRs will include reporting on status of Deliverables and proposed revisions to due dates, narrative description of progress by Task, and status of nonconformances/corrective actions. A template for the QPR will be provided to the Performing Party by the TCEQ Project Manager. Subtask 1.3: Reimbursement Forms — The Performing Party will submit invoices and Financial Status Reports (Reimbursement Forms) to the TCEQ Contract Manager by the last day of the month following each state fiscal quarter. For the final quarter of the Contract period, Reimbursement Forms are required on a monthly basis. Subtask 1.4: Contract Communication — The Performing Party will participate in a post -award orientation meeting with TCEQ within 3o days of Contract execution. The Performing Party will maintain regular telephone and/or e-mail communication with the TCEQ Project Manager regarding the status and progress of the project in regard to any matters that require attention between QPRs. This will include a quarterly conference call to discuss Project Tasks, financial status, Quality Asssurance Project Plan (QAPP), correction actions, and any other matters that require attention. The TCEQ Project Manager may request additional information from The Performing Party prior to the call or meeting. The Performing Party will submit meeting notes (action items at a minimum) to the TCEQ Project Manager within seven days. The quarterly conference call held the first quarter of each fiscal year of the project will be used to discuss, at a minimum, any staff changes, the previous year's performance, budget estimates, invoicing issues, quality assurance issues, overall project progress, and a plan for the current fiscal year. The Performing Party will submit meeting notes (action items at a minimum) to the TCEQ Project Manager within seven days. Matters that must be communicated to the TCEQ Project Manager include, but are not limited to: Notification a minimum of 14 days before The Performing Party has scheduled public meetings or events, initiation of construction, or other major Task activities. 0 Notification within 48 hours regarding events or circumstances that may require changes to the Budget, Scope of Work, or Schedule of Deliverables. Subtask 1.5: Coordination Meeting with EPA — The Performing Party will attend a project update and coordination meeting with EPA in Dallas upon request, to share progress on goals, measures of success, challenges, and opportunities. Subtask 1.6: Annual Report Article — The Performing Party will provide an article and pictures for the NPS Annual Report upon request by TCEQ. The article will include a brief summary of the project and describe the activities of the past fiscal year. Subtask 1.7: Contract Budget Updates — The Performing Parry will discuss annual fiscal year budgets with the TCEQ Project Manager on a quarterly basis. Starting in the second year of the project, the Page 17 of 27