Res 2019-090/approving and Interlocal Agreement with the Capital Area Metropolitan Planning Organization relating to a Platinum Planning Study to enhance Multimodal Transportation in the City of San Marcos and Capital Area

Home Browse Search

Capital Area MPO and City of San Marcos Platinum Planning Study Task 0. Project Management & Public/Stakeholder Engagement 0.1- Project Management Capital Area MPO's Regional Planning Manager, or his designee, will serve as the Capital Area MPO Project Manager, and the City of San Marcos will serve as the local partner for this study. The consulting firm's Project Manager will serve as the primary point of contact for all communication between Capital Area MPO and the consulting team. The Capital Area MPO Project Manager will serve as the liaison between the local partners and the consultant team. The consulting team may not change team membership or organizational structure without the written approval of the Capital Area MPO Executive Director. Effective two-way communication is essential on a project of this complexity and importance. The Consultant will schedule bi-weekly (or more frequent, if directed by Capital Area MPO) meetings with Capital Area MPO staff and local partners with ad hoc meetings as needed. On- line conference calls will be scheduled with screen sharing, as needed or as directed by Capital Area MPO, to go over issues and maintain communication in the most efficient way. 0.2 - Schedule Work is to begin upon the execution of a Notice to Proceed from Capital Area MPO and is expected to take nine months to complete. A schedule shall be proposed by the Consultant within 10 business days of contract execution and approved by the Capital Area MPO Project Manager Capital Area MPO reserves the right to extend this timeline, subject to the approval of the Transportation Policy Board. 0.3 - Progress Reports and Invoices The Consultant will prepare and submit detailed narrative progress reports and itemized invoices to the Project Manager. Invoices will include all work performed during the reporting period only. Detailed narrative progress reports shall include: • A brief description of work accomplished for each task. • The percentage of completion of the overall work project and each task. • Changes in the estimated value (budget) of each work task.' • Special problems or delays encountered or anticipated. • The anticipated work activities for the next work period. • Log of communication associated with study that includes the person and entity contacted, reason, date, and time (includes phone calls, emails, etc.) • Additional information as directed by the Capital Area MPO Project Manager The progress reports must include work performed by all sub -consultants associated with the consultant team. The Consultant will be required to submit to the Capital. Area MPO Project Manager one consolidated progress report for review, accompanied by supporting documentation for each reimbursement request. rel