Res 2009-109 - Laserfiche WebLink

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b) One reproducible document in Word format and four copies of the completed final Bid Items and Specifications; and c) Provide a final cost estimate to the City in PDF and Word or Excel format. d) Design plan view sheets, design standard details and design specifications at 100 % complete. e) All engineering documents, including all master CAD design files, sheet files, calculation files (including hand calculations, spreadsheet calculations, drainage input/output, quantities, etc) and any other engineering documentation related to the project design, will be supplied in electronic format. 1.4 TASK 4 - BIDDING AND CONSTRUCTION ADMINISTRATION The Construction phase for each Project will commence with either the award of a construction contract to an outside contractor or will involve the performance of construction acitivities by City crews. The Project will terminate when accepted by the City. The Engineer will perform all or some of the services identified in this Section 1.4 dependent upon the method of construction delivery for each Project assigned, as specifically authorized in the Work Authorization Form. Bidding 1.4.1 Assist the City in the distribution of the bid documents to prospective bidders and the issuance of addenda (if any) following City's prior approval. 1.4.2 Assist the City in obtaining bids, tabulating bids, preparing bid tabulation forms, and in awarding the contract for construction following the City's approval of the construction contract documents and of the latest detailed final cost estimate of the Project. 1.4.3 Assist the City in the issuance of addenda (if any), and in conducting the pre-bid conference with potential bidders. During the pre-bid conference, the Engineer will describe the scope of work, answer pertinent questions of potential bidders and City staff, address requests for additional information and make all necessary clarifications and interpretations of the construction contract documents. 1.4.4 Assist the City in reviewing all bids, the Statement of Bidder's Qualifications, financial statements of bidders, lists of bidders' proposed subcontractors, and all other documents required to be submitted with the bids for responsiveness and for bid amount. Engineer will also verify through reasonable investigation the financial and performance history documentation submitted by the low bidder and second low bidder, and their references. The City will provide copies of all of the bid documents to the Engineer within one day from the date of receipt of bids and the Engineer will prepare a report of its review and evaluation, and include a written recommendation for award within ten calendar days of receipt of the bid documents of the contract for construction, or other action as may be appropriate. The City will make the final decision on the award of the construction contract and the acceptance or rejection of bids. The Engineer will provide technical (but not legal) advice in bid protest situations. It is assumed that this Project will be bid as one Project and neither party anticipates that it will be necessary to re- M&S Agreement 2009 7