Res 2019-102/approving a contract with ProCare Automotive, LLC (AMM Collision Center) for the repair of unforeseen Hail Damage to City Vehicles in the amount of $327,398.29

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DocuSign Envelope ID: 1649E257-9F5E-4C77-9FF3-A4563FB252C7 EXHIBIT "A" SCOPE OF WORK Background: On April 6, 2019, numerous City owned or leased vehicles were damaged due to a hail storm event in the San Marcos area. After an assessment of the vehicles it was determined that 156 vehicles identified on Exhibit Al require body repair. Repair Schedule: The City's Fleet division will be responsible for managing the delivery and pickup of vehicles to AMM Collision Center, San Marcos, Texas on a rotating schedule. It is estimated that it will require six months to complete repairs of all designated hail damaged vehicles. City Representative: The City representative regarding managing this contract is Rick Gee, Fleet Manager, City of San Marcos. Compensation: The City will compensate the Vendor for each vehicle repair at the estimated amounts detailed on the vehicle repair schedule in Exhibit Al for a total fixed amount of $327,398.29. Payment: Payment will be in accordance with Chapter 2251, Texas Government Code and per the following: 1. Monthly invoices will be submitted to the City of San Marcos, Accounts Payable Division, 630 East Hopkins Street, San Marcos, Texas 78666, or cosmap@sanmarcostx.gov. sanmarcostx.gov. Invoices must include a brief description of services, vehicle identifier and reference Contract Number 219- 268. All payment terms will be "Net 30 Days" unless otherwise specified in these solicitation documents. The Contractor is encouraged to register for direct deposit payments prior to providing goods and/or services using the AP-ACH Direct Deposit form posted on the City's website at: http://www.sanmarcostx.goy/2863/New- Vendors Certificate of Interested Parties: For a contract that is greater than $50,000, the Vendor is required to electronically create a Certificate of Interested Parties Form 1295 through the Texas Ethics Commission ("TEC") website (https://www.ethics.state.tx.us/whatsnew/elf info form 1295.htm) and submit a signed copy of the form to the City prior to the award of the contract. A contract, including a City -issued purchase order or contract, will not be enforceable or legally binding until the City receives and acknowledges receipt of the properly completed Form 1295 from the vendor. Non -Discrimination: The Vendor will ensure that employees and applicants for employment are not discriminated against because of their race, religion, national origin, sex, color, or age and that qualified persons are not discriminated against in employment practices because of disabilities. Rev 04/02/19 Page 4 of 5