Res 2019-152/approving an Election Services Agreement with the Hays County Elections Administrator, for her provision of Election Services for the City’s General Election to be held on November 5, 2019

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III. PAYMENT A. Charges and Distribution of Costs. Inconsideration of the joint election services provided by the Contracting Officer, the City will be charged a share of the election costs and an administrative fee. The costs distribution is set forth in the Joint Election Agreement. The cost estimate is set forth in the Cost Estimate. B. Administrative Fee. The Contracting Officer shall charge a fee equal to 10% of the City's share of the cost of the election or a minimum of $75.00. C. Equipment Rental Fee. Per Section 123.032(d) of the Texas Election Code, the Hays County Commissioners Court has set the equipment rental fee at $175 each per controller and per Verity Duo component. If the County acquires additional equipment during the term of the Contract, the charge for the use of the equipment may be reset by the Hays County Commissioners Court. D. Payment. The Contracting Officer's invoice shall be due and payable to the address set forth in the invoice within 30 days fiom the date of receipt by the City. IV. TERM AND TERMINATION A. Initial Term. The initial term of the contract shall commence upon the last party's execution hereof and shall continue thereafter in full force and effect for one year, subject to the termination rights set forth herein. B. Renewal. Subject to the termination rights set forth herein, this contract shall be renewed annually. C. Termination. If either party wishes to terminate this contract for convenience or for cause, the party must provide not less than ninety (90) days' written notice to the other party and allow for discussion of the desired outcome and options to reach the desired outcome. In the event of termination, it is understood and agreed that only the amounts due to the contracting Officer for services provided and expenses incurred will be due and payable. V. MISCELLANEOUS PROVISIONS A. Nontransferable Functions. In accordance with Section 31.096 of the Texas Election Code, nothing in this Contract shall authorize or permit a change in: