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F. Control and Accountability -Department Directors will be responsible to ensure that <br />their department budgets will not exceed budgeted amounts. Department Directors will <br />be responsible to ensure revenues generated by activities of their departments meet <br />budgeted amounts. <br />G. Contingent Appropriation - A provision shall be made in the budget for a contingent <br />appropriation of no more than three percent of total expenditures to be used in case of <br />emergencies or unforeseen circumstances. The contingent appropriation shall be under <br />the control of and distributed by the City Manager after approval of the City Council. A <br />detailed account of contingent appropriation expenditures shall be recorded and reported. <br />All expenditures of the contingent appropriation will be evaluated using the following <br />criteria: <br />• Is the request of such an emergency nature that it must be made immediately? <br />• Why was the item not budgeted in the normal budget process? <br />• Why the transfer cannot be made within the division or department? <br />III. REVENUE POLICIES <br />A. Characteristics -The City Finance Department will strive for the following optimum <br />characteristics in its revenue system: <br />1. Sim licit -Where possible and without sacrificing accuracy, the revenue system <br />will be kept in simple order to reduce compliance costs for the taxpayer or service <br />recipient. <br />2. Certaint -There will be a thorough knowledge and understanding of revenue <br />sources to increase the reliability of the revenue system. Consistent collection <br />policies will be enacted to provide assurances that the revenue base will <br />materialize according to budgets and plans. <br />3. Equity -Equity will be maintained in the revenue system structure; i.e., <br />subsidization between entities, funds, services, utilities, and customer classes will <br />be minimized or eliminated. <br />4. Revenue Adequacy -There will be a balance in the revenue system; i.e., the <br />revenue base will have the characteristics of fairness and neutrality as it applies to <br />cost of service, willingness to pay, and ability to pay. <br />City of San Marcos Financial Policy -Revised January 2008 Page 4 <br />