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48. Regular Meeting January 28, 2002 Page 13 Section 2.069(b) should be valid for all absences in this Ordinance. Ms. Hughson stated if this change is made, and an absence is excused, the member can have as many as they need. Mr. Taylor stated he understood the Council to want to relax the attendance policy from 25% to over 25% and - excused absences to be calculated by fiscal year (October-September). Mr. Mihalkanin stated organizations should be automatically notified when the board representatives have missed three meetings. Ms. Hughson stated Council should receive attendance records on all appointments. Mr. Mayhew stated he wants excused absences to be noted why they are absent. Ms. Hughson stated "medical" should suffice without including details of illness, and this could include family illness as well. Mr. Cox stated there are legitimate non-medical reasons for absences from meetings. Occasionally someone's work may take them out of town. Mr. Mihalkanin stated he does not want to discourage citizens from serving on boards, and that maybe members could receive credit for attending special meetings. Mayor Chiu introduced the City Council's Report. (1) Mr. Mayhew stated he would be interested in the City submitting legislation to TML that university, state-owned housing should be required to comply with City Fire Codes. Ms. Hughson stated they should also be required to build to all City Codes. Mr. Mihalkanin stated SWT should be asked to consider compliance. (2) Ms. Hughson asked if the parking spaces on the North side of the Square are no longer being used by the buses, and she wanted to know if the City could regain use of the space for parking. Mr. Gilley stated if the space is no longer needed by the buses, we could regain the space, and he would check into this possibility. (3) Ms. Hughson asked about the status of the Solid Waste Contract RFP, and Mr. Gilley stated the RFP would be completed this week, and he would provide it to the Council. Mr. Gilley stated the RFP process would be concluded in May and the award of contract could be considered at the first meeting in June. The current contract will expire in August. Mayor Chiu introduced for consideration four appointments to the Convention and Visitors Bureau. Mr. Cox moved to reappoint Linda Kelsey- Jones (Arts Community), reappoint Martha Castex-Tatum (Council Member), reappoint Paul Mayhew (Council Member) and reappoint Gloria Salazar (Hispanic Chamber), which passed unanimously. Mayor Chiu introduced an Executive Session pursuant to the Government Code, Section 551.071, to seek the City Attorney's advice regarding pending litigation (Weatherford vs. City of San Marcos) and Section 551. 086, to discuss commercial or financial information the City has received from a business prospect with which the City is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to such a business prospect (Municipal Airport area; Ranch Road 12 area). Ms. Hughson moved the Council adjourn into Executive Session at 10:54 p.m. and Mr. Mayhew seconded the motion, which passed unanimously.