Ord 2020-042/adopting Youth Programs Standards of Care for 2020

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VI. PROGRAM OPERATIONS A. Enrollment Before a child can become a Youth Program Participant, a parent or guardian must register their child and provide the following information: A. Name, address, cell phone, work phone, and home telephone numbers; B. Contact names and telephone numbers in case of emergency; C. The names and telephone numbers of people to whom the child can be released; D. A statement of the child's special conditions and/or needs; E. Emergency medical authorization with doctor's name and telephone number; F. A signed liability waiver; G. A signed release to participate in Youth Programs, including water activities, riding the bus, bowling, movies, and field trips; H. Designation of need for reasonable accommodations; I. Signed acknowledgement of program code of conduct; and J. Proof of date of birth K. Week(s) of participation L. Whether or not photography of the Participant is permitted B. Special Needs The parent should inform Program Staff in writing of any Participant needs that would affect their ability to participate in organized group activities. The City is committed to providing children with an equal opportunity to participate in the City's programs and services in accordance with the Americans with Disabilities Act (ADA). Any requests for accommodations will be individually assessed to detennine the reasonableness of the request, and if the City can meet the particular needs of the Participant without fundamentally altering the program or services involved. Every reasonable accommodation will be made to address Participants with special needs. C. Field Trips & Transportation 1. Program Staff will be attentive and considerate of the Participant's safety on field trips and during any transportation provided by the Youth Program. 2. During field trips, Program Staff will have authorization for emergency medical care and emergency contact information for each Participant. 3. Program Staff will have a written list of the Participants in their group and must check the roll frequently, specifically before departure to and fi•om destination. 4. Program Staff will have first aid supplies. 5. Before a Participant can be transported to and from City sponsored activities, the parent must give their permission. 6. First aid supplies will be available in all Youth Program vehicles that transport Participants. 7. There will be at least one staff member in the vehicle that is certified in CPR, First Aid, and AED. 8. Before a participant may be transported to or from a city -sponsored activity, a transportation form, completed by a parent of the participant, must be filed with a coordinator.