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City Council <br />Meeting Minutes September 15, 2020 <br />Absent: 1 - Council Member Marquez <br />21. Consider approval of Resolution 2020-198R, approving a Change in Service to the <br />agreement with Texas Disposal Systems, Inc. for collection and disposal of solid waste <br />and recyclable materials to extend the agreement for five years at an estimated annual <br />increase of $400,000.00; authorizing the City Manager or his designee to execute the <br />Change in Service on behalf of the City; and declaring an effective date. <br />A motion was made to deny by Mayor Pro Tem Mihalkanin, seconded by <br />Council Member Gonzales. <br />Council held discussion and staff addressed concerns regarding agreement for <br />a five year agreement with Texas Disposal Systems (TDS). <br />Mayor Hughson stated she appreciates all that TDS has provided for us, including some <br />services at no cost. It is a good idea to look around, but sometimes re -bidding results in a <br />higher cost. Mayor Hughson asked if a two year contract could be considered while we do <br />a request for proposal (RFP) since staff indicated this typically takes 18 months. Staff <br />indicated they could negotiate a contract for a shorter term, but this may change the cost <br />of the contract. We would also lose the 3% fee annual increase that TDS waived for <br />this year. <br />Council Member Derrick stated the partnership with TDS seems very unique. <br />Amy Kirwin, Community Enhancement Initiatives Manager, highlighted extra <br />services TDS provides for the City including some at no additional cost. She <br />also indicated how we differ from other communities in our area due to having <br />a large University that makes up a large a majority of the City. <br />Dr. Mihalkanin asked how long this contract has been in effect and if 18 <br />months is needed for an RFP, why wasn't this on an agenda 18 months ago. <br />Ms. Kirwin stated 2003 when we did an RFP, the previous contractor was with <br />BFI. She noted that 18 months ago her department was moved into an area <br />that was being re -organized. Dr. Mihalkanin noted the value in doing an RFP <br />more often. <br />Mayor Hughson asked about the expiration date of the contract. Ms. Kirwin <br />responded September 30 of this year. She asked what will happen if the motion <br />to deny passes. Director Stapp said that they can negotiate with TDS for a time <br />period to cover trash pickup. <br />City of San Marcos Page 10 <br />