03.02.21 Work Session - Laserfiche WebLink

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City Council Meeting Minutes March 2, 2021 desire to give preference for local vendors/contractors with local employees. City Attorney, Michael Cosentino, and Purchasing Manager, Lynda Williams, clarified state law restrictions and city policy on this topic. Council provided consensus on the following: • Not to exceed 15 -years before seeking open competition for Public Services/Public Safety Contracts. This could be 20 -years in rare instances. • Not to exceed 10 -yeas before seeking open competition for Enterprise/Finance/HR operational contracts • Staff will submit approvals of contracts, including optional contract terms to be managed administratively, to Council. • Staff will submit notification to Council on the last 18-24 months of a 15-20 year contract or notification by way of quarterly reporting • Staff will provide quarterly reports, to council, of renewal actions • Council requests staff to do what we can for local vendor preference. Reach out to local vendors and work with local organizations in an effort to create more local vendors. Notifications will be sent to council and will be placed on a new Forum section. • Council would like links on the city website next to the application to be a city vendor to cooperative groups so that all potential vendors have the opportunity to be included on the lists of cooperative groups. We will ask our Chamber of Commerce and the Greater San Marcos Partnership to inform local businesses of this opportunity. 2. Receive a Staff Presentation regarding Coronavirus Relief Fund (CRF)/General Fund Criteria and Process, and provide direction to Staff. Mr. Lumbreras provided an introduction regarding the potential use of General funds made available by the Coronavirus Relief Funds. In February, Council gave direction to allocate 20% for capacity building for local organizations and 80% for crisis funding. Discussion was also held on the process that should be used to select agencies to receive funding. The main goal will be to look at the process and to be ready to move quickly once approval is received for CARES Act funding from the Texas Department of Emergency Management (TDEM) so money can be distributed within the community right away. Mr. Lumbreras introduced Carol Griffith, Housing and Community Development Manager, to lead the presentation. Ms. Griffith stated the goal is quick and effective implementation of funds based on previous discussion by Council at their February 2 Work Session City of San Marcos Page 5