Res 2009-148 - Laserfiche WebLink

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Sub-recipient shall establish procedures to minimize the time elapsing between the transfer of funds from TDEM to the Sub-recipient and shall ensure that such funds are disbursed within fifteen (15) days unless extenuating circumstances can be documented. C. Payment Contingent. Notwithstanding the provisions of Subsection A of this Section, payments under this Sub- recipient agreement are contingent upon the Sub-recipient's performance of its contractual obligations. D. Source Documentation Requirement: Sub-recipients must provide proof of payment documentation with all reimbursement requests submitted for processing. The following is a list of acceptable proof of payment documents: o Copy of cancelled check o Screen print of General Ledger account showing funds have been encumbered o Credit Card Statement showing purchase of the items o Payroll journal for individuals showing rate of pay and hours worked o Copy of invoice stamped "paid" with the date, vendor initials and check number for reference National Incident Management System (NIMS) and the Incident Command System (ICS) Sub-recipients must have adopted and be implementing the National Incident Management System (NIMS) and the Incident Command System (ICS) at the local level. NIMS compliance for 2009 must be achieved by completing required actions outlined by FEMA and TDEM. For a more detailed description of these requirements, as well as other NIMS implementation requirements, see http://www. fema. gov/emergency/nims/CurrentYearGuidance. shtm NIMSCAST Requirements To be eligible to receive FY 2009 DHS funding, local primary jurisdictions and tribes must have achieved 100% compliance with the FY 2008 NIMS compliance objectives and metrics in the NIMSCAST by January 30, 2009. All State and territory grantees were required to submit their compliance assessment via the NIMSCAST by September • 30, 2008 in order to be eligible for FY 2009 preparedness programs. Additional information on achieving NIMS compliance is available through the FEMA National Integration Center (NIC) Incident Management Systems Integration (IMSI) Division at http://www.fema.,qovlemerc7encv/nims/. Other Requirements A. During the performance period of this grant, Sub-recipients must maintain an emergency management plan at the Intermediate Level of planning preparedness or higher, as prescribed by TDEM. This may be accomplished by a jurisdiction maintaining its own emergency management plan or participating in an inter-jurisdictional emergency management program that meets the required standards. If TDEM identifies deficiencies in the Sub-recipient's plan, Sub- recipient will correct deficiencies within 60 days of receiving notice of such deficiencies from TDEM. B. Projects identified in the SAA web-based grant management system must identify and relate to the goals and objectives indicated by the applicable approved project investments for the period of performance of the grant. C. During the performance period of this grant, Sub-recipient agrees that it will participate in a legally-adopted county and/or regional mutual aid agreement. D. During the performance period, the Sub-recipient must register as a user of the Texas Regional Response Network (TRRN) and identify all major resources such as vehicles and trailers, equipment costing $5,000 or more and specialized teams/response units equipped and/or trained using grant funds (i.e. hazardous material, decontamination, search and rescue, etc.). This registration is to ensure jurisdictions or organizations are prepared to make grant funded resources available to other jurisdictions through mutual aid. E. Sub-recipients must submit Fiscal Year 2009 Indirect Cost Allocation Plan signed by Cognizant Agency. Plan should be forwarded to the SAA along with the Planning and Administration Grant Budget Form. F. Council of Governments (COG) will follow guidelines listed in the SAA FY 09 COG Statement of Work. • H. The State's 24 planning regions are voluntary associations of local governments organized pursuant to state law as regional planning commissions, councils of government, development councils, and area councils. It is recognized that