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City Council Meeting Minutes March 2, 2021 <br />MOTION TO DENY: a motion was made by Council Member Baker to deny <br />Resolution 2021-45R, Deputy Mayor Pro Tem Scott seconded for purposes of <br />discussion. <br />Council Member Baker expressed concern with working with the company that <br />causes damages to the trees as shown by video during our citizen comment <br />tonight? He also asked if the company compensated the <br />damages. [spaces here] Sabas Avila, Assistant Director of Transportation stated <br />he is unfamiliar with the compliant. The contract is for paving services within <br />the existing street right away. Mr. Avila mentioned the only times it will impact <br />trees is when they are low hanging and under the Code limit. Property owners <br />would need to clear branches to have 16ft clearance from the roadway. The <br />City has an ordinance that requires that trees should be trimmed to 13 ft at the <br />curb line and 16ft of the center line. The purpose is to allow clearance on the <br />roadway. <br />Mr. Avila noted that the city will notify owners if the tree limbs are too low <br />and the city will often trim the limbs to comply with the ordinance. Generally <br />speaking, owners allow the city to do that trimming. <br />Mayor asked who is responsible to check the limbs prior to street work, the <br />City of the contractor? Mr. Avila stated the contractor is required to check the <br />limbs. Mr. Avila mentioned he doesn't know the specifics into the situation <br />that was mentioned during citizen comment and will look into it. <br />Deputy Mayor Pro Tem Scott asked how does the company know on a "as <br />needed basis". Mr. Avila stated the city has a paving management program <br />and the purpose of the program is to identify streets that require maintenance <br />over the next five years and then plan for that maintenance. <br />Public Services Director Tom Taggert noted that the Indefinite Delivery <br />Indefinite Quantity type of contract is so that we can acquire these services as <br />we need them. He noted that this contractor has worked for us in the past with <br />almost no complaints. <br />Council Member Gleason suggested that we add language stating penalties <br />written in the contract for any <br />infractions if they do not trim the trees as needed. <br />Mayor Hughson asked if the contract can change after receiving the bids? <br />Purchasing Manager Ms. Williams <br />City of San Marcos Page 7 <br />