01.04.22 Regular Meeting - Laserfiche WebLink

Home Browse Search

City Council Meeting Minutes January 4, 2022 session is a closed meeting allowed under sections of the code. Ms. Garza would like a step by step guide on how to add items to work sessions, regular meetings and executive session. Council Member Baker would like council members to add items to executive sessions to talk about personnel matters with the City Manager. Mayor Hughson suggested maybe have three council members place an item on a work session agenda. Council Member Gleason likes the current process of placing items on council agenda by two council members. He has concerns about the executive session which is mainly for legal advice and we need staff to tell us what is eligible. He suggests a limit on staff time, perhaps an hour, for council member discussion items. Council committee agenda items are different and preparation by staff for reports there is fine. Council Member Prather stated an hour of staff time is a good limit for preparation until a majority of council provides direction for more time. For Council committees, what time staff feels they need is fine. Mayor Pro Tem Garza stated if staffing is an issue we should have a discussion on hiring more staff. Council concurred with the process for council meetings to include the following: For agenda items under Section 2.044: • Only addresses regular Council meetings (need to insert the word "regular"), • Requests must be submitted at least two weeks in advance of a future council meeting to appear on the next agenda • Limit of one hour of staff preparation, for discussion items. which may to delay item to a following meeting) • Deadline of 10 days prior to the meeting for Council to provide supporting documentation to include in the packet or the agenda item will be pushed to the following agenda. Items requested for a work session agenda must go on a regular meeting agenda first. If a majority of Council requests it, the item will be placed on a future work session. For an executive session item, 3 Council Members must request the item. City of San Marcos Page 15