Ord 2022-017/Adopting Youth programs standards of care for 2022

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B. Special Needs 1. The parent should inform Program Staff in writing of any Participant needs that would affect their ability to participate in organized group activities. 2. The City is committed to providing children with an equal opportunity to participate in the City's programs and services in accordance with the Americans with Disabilities Act (ADA). Any requests for accommodations will be individually assessed to determine the reasonableness of the request, and if the City can meet the particular needs of the Participant without fundamentally altering the program or services involved. Every reasonable accommodation will be made to address Participants with special needs. C. Field Trips & Transportation 1. Program Staff will be attentive and considerate of the Participant's safety on field trips and during any transportation provided by the Youth Program. 2. During field trips, Program Staff will have authorization for emergency medical care and emergency contact information for each Participant. 3. Program Staff will have a written list of the Participants in their group and must check the roll frequently, specifically before departure to and from destination. 4. Program Staff will have first aid supplies. 5. Before a Participant can be transported to and from City sponsored activities, the parent must give their permission. 6. First aid supplies will be available in all Youth Program vehicles that transport Participants. 7. There will be at least one staff member in the vehicle that is certified in CPR, First Aid, and AED. 8. Before a participant may be transported to or from a city -sponsored activity, a transportation form, completed by a parent of the participant, must be filed with a coordinator. 9. Every program vehicle used for transporting youth participants must be equipped with: a. First aid supplies and a first aid emergency care guide that are easily accessible to program employees in the vehicle; and b. An operable fire extinguisher that is installed in the passenger compartment of the vehicle and that is easily accessible to program employees in the vehicle. D. Participant Pick Up & Drop Off 1. A completed and signed registration form, including pick-up authorization, must be on file for each Participant. 2. These forms must be updated each year. 3. The original signer of the Pick -Up Authorization Form may contact the center by email or in person to add a new Authorized Person, with written notification. 4. Participants must only be signed out by an Authorized Person listed on the Pick -Up Authorization Form. One staff person must monitor the sign in/out duties each day. 5. Authorized Persons must present picture ID to pick up a Participant.