03.23.22 Regular Meeting - Laserfiche WebLink

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City Council Meeting Minutes March 23, 2022 Linda Spacek, Director of Human Resources, introduced presenter Sue Breland, Breland Facilitation presented the proposal for the appointee evaluations. Ms. Breland stated managing by results should be aligned to the strategic plan, focusing on the outcomes rather than the inputs. It should also show managing people by the results of what they do, rather than the time they put in (time is an input). It sets absolutely clear, shared understanding of what the results should be: Employees, Evaluators, other Stakeholders. It also ensures measurement that focuses on Effectiveness; Increases objective evaluation and reduce subjective evaluation; Improves plans and focus on resources: talent, time, tools. If the target is unclear, employees are not sure what they are aiming for and can't apply resources appropriately. Progress can be measured more precisely throughout the year so that course corrections can (and should) be made. It should educate stakeholders on what is important and specifically how well the organization is doing. She mentioned the result driven goals are to be phrased as statements of what success will look like when achieved rather than a description of what is to be done; Appears as the outcome of a combination of many (and perhaps complex) inputs, not "how" it is going to be done; Requires research to establish current level and set realistic and stretch goals; and Requires measurement systems in place, creating systems of measurement, or determining where to access measurement data from other sources. Council Member Baker inquired if the evaluations are open to the public? Ms. Spacek stated the files have been provided to the appointees and have not been placed in their public files. Mr. Baker would like the aggregated form attached to the agenda item if a raise will be involved. Council consensus is to move forward with the appointee self assessment, post the aggregated data with the agenda item and provide a written summary for a pay increase. EXECUTIVE SESSION 32. Executive Session in accordance with the following sections: A. Sec. §551.074 of the Texas Government Code: Personnel Matters: to discuss goals for the city council appointees: city manager, city attorney, city clerk, and presiding judge of the San Marcos Municipal Court B. Sec. §551.086 -Texas Government Code - Public Power Utility Competitive Matters: to discuss plans or proposals for electric generation system improvements, additions, or sales City of San Marcos Page 15