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City Council <br />Meeting Minutes January 19, 2021 <br />needed to keep the city moving forward with projects. <br />Mayor Hughson asked if this agreement is a five year contract or two year <br />contract, and if it could come back each of the three renewals? Mr. Hjorth <br />stated the initial term of the contract is two years and if Council rejects the <br />renewals then the contract ends but if approved the terms and pricing stay in <br />place for the extended three years. <br />MOTION TO AMEND: A motion was made by Deputy Mayor Pro Tem Scott, <br />seconded by Council Member Gonzales, to amend Resolution 2021-20R, by <br />inserting in the caption "Requiring the City Manger to notify the City Council <br />prior to executing each annual renewal". <br />Mr. Lumbreras stated it is a process issue from a policy standpoint and will <br />need to add to the policy to avoid amending future resolutions. <br />Council Member Gleason stated he doesn't want to be an impediment to the <br />CIP projects not being completed on time. <br />Mayor Pro Tem Derrick inquired about the list that will be discussed during a <br />work session and if this will include a process change that will determine which <br />contracts need council approval and others that will not? Mr. Lumbreras <br />stated Council has an interest but has not adopted any change to the policy. <br />There are different aspects of interest and they will be discussed at a future <br />work session. Mr. Lumbreras mentioned staff will be work on a <br />recommendation to provide to Council that outlines contract issues. There will <br />be options regarding notifications or certain dollar amount that will go <br />through the RFP process or contracts with no renewals. <br />The motion to amend carried by the following vote: <br />For: 7 - Mayor Pro Tem Derrick, Mayor Hughson, Council Member Baker, Council Member <br />Gonzales, Deputy Mayor Pro Tem Scott, Council Member Garza and Council <br />Member Gleason <br />Against: 0 <br />MAIN MOTION: to approve Resolution 2021-20R, as amended. The motion <br />carried by the following vote: <br />For: 7 - Mayor Pro Tem Derrick, Mayor Hughson, Council Member Baker, Council Member <br />Gonzales, Deputy Mayor Pro Tem Scott, Council Member Garza and Council <br />Member Gleason <br />Against: 0 <br />City of San Marcos Page 16 <br />