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City Council Meeting Minutes January 19, 2021 <br />equipment upgrade to be successful. <br />Ms. Stark stated, in summary, scenario 1 is the best short term option, if using <br />current AN equipment. Scenario 2 is the best long term option with the <br />proposed AN equipment upgrade. <br />Ms. Stark mentioned there has been a camera production upgrade used behind <br />the scenes and second upgrade for the broadcasting system in the City Hall <br />conference room. First upgrade was in 2016 for the camera equipment and the <br />RFP process included specific items but due to the dollar amount only we only <br />did some of the project. When the broadcasting system was purchased, a <br />soundboard was also purchased to have it ready for a future sound update for <br />the chamber and in the City Hall lobby. <br />Mayor Hughson inquired about the usage of microphones. Ms. Stark stated <br />council would use wireless microphones. <br />Council Member Gonzales asked about the HVAC system in the chambers and <br />is there fresh air coming in and if HEPA filters are being used and how often is <br />testing being done on air quality? Mr. Lumbreras stated he will research and <br />send the information to Council. <br />Council Member Gleason asked about scenario 2 and how this will work to <br />open chambers for public participation during citizen comment and public <br />hearings. Ms. Stark stated this would be a decision by Council but this could <br />be accommodated with a plan. Council Member Gleason is in favor of scenario <br />2 to allow public participation in the chamber but it is up to the citizen, if they <br />would like to use Zoom. Attendance in the chambers would not be required to <br />participate. Scenario 1 would present more issues with the microphones. Mr. <br />Gleason noted that there could be times in the future with natural disasters, <br />etc. that this method would be needed. <br />Mayor Pro Tem Derrick asked how many citizens are allowed in the chambers <br />at this time. Ms. Stark stated it will be for public comment not for people to <br />stay in the audience. We will need to have a process in place with the number <br />of citizens participating at each meeting. <br />Mayor Hughson confirmed that the plan under consideration is for those who <br />are comfortable coming to City Hall Council Chambers could and those who <br />prefer not to, due to various reasons, would be online from a remote location. <br />City of San Marcos page 6 <br />