Res 2022-261R/approving a funding contract with the non-profit San Marcos Sights and Sounds of Christmas, Inc.

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SAWM"X)��OS CITY OF SAN MARCOS PROVIDER CONTRACT SIGNATURE EVENT 222-XXX PARTIES: City: The City of San Marcos, 630 E. Hopkins, San Marcos, TX 78666 Provider: San Marcos Sights and Sounds of Christmas, Inc. Project: 2022 Sights and Sounds of Christmas Board President: Elva Zdeb Funding Amount: $100,000 Section 1. Obligations of the City and the Provider: The City agrees to provide the Funding Amount to the Provider in return for the Provider's faithful,diligent,expeditious and satisfactory performance of the activities proposed in Signature Event funding application which is attached as Appendix A. Section 2. Contract Period: This contract takes effect upon its execution, and terminates upon completion of obligations by the parties, unless sooner terminated by the City. Section 3.Use of Funds: Funds provided under this contract are generated by the City's General and the City's Hotel Occupancy Tax Fund. A. The City's General Fund is to be used to provide and create a Christmas holiday community festival for residents of San Marcos and guests. B. The City's Hotel Occupancy Tax must be used to create a holiday event experience that will directly enhance and promote tourism and the convention and hotel industry. At least 10 percent of the total grant awarded must be used to purchase advertising to attract overnight stays to San Marcos hotel; proof of paid marketing is required. The Sights and Sounds of Christmas encourages and promotes the application of the arts. Section 4. Separate Account: If the Funding Amount is $10,000.00 or more, the Provider shall maintain the funds provided by the City under this contract in a separate account, and the Provider shall not commingle the funds in that account with any other money, or maintain them in any other account. The Provider shall maintain complete and accurate financial records of each expenditure of the funds and, at the request of the City Manager or his designee, shall make the records available for inspection and review during normal business hours. Section 5.Unspent Funds: Any funds allocated to the Provider by the City which are unencumbered or unexpended at the end of the Contract Period or other date of the termination of this Agreement shall be remitted to the City within 30 days from the date thereof.