Res 2022-270R/adopting the City’s procedures for safe and secure receipt of electronic bids and proposals

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and time, can open the electronic bids or proposals. The system shall provide an audit trail of who unsealed the proposals and a corresponding time stamp. 9. Passwords are stored in an encrypted format. 10. User sessions are validated to prevent hijacking and expire after a period of inactivity. 11. Key vendor activities are audited, such as vendor response submission or unsealing of solicitation data. 12. The application will not allow for late bid submissions by suppliers after the closing date and time. 13. The City of San Marcos will determine when and what time information is released to the public pursuant to Texas Law. 14. A hard copy bid will still be an option for all bidders according to Texas law. 15. Specific procedures consistent with these rules will be adopted from time to time and made part of the Purchasing Policy to improve and enhance the electronic bidding system. 16. Issues and complaints related to the electronic system shall be handled under the same procedures as established in the City's Purchasing Policy and Procedures or as specifically provided in the 11713 or RFP. 17. The Purchasing&Contracting Division IFinance Department is responsible for ensuring that any system used for the electronic receipt of bids complies with the City's Purchasing Policy, current State Law and the aforementioned rules. e-Bidding Policy/Procedure V. 11.15.2022 Page 2 of 2