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CITY COUNCIL COMMITTEE RULES OF PROCEDURE <br /> B. General committees shall meet monthly, quarterly, or when the board is required to meet <br /> in order to comply with a deadline. Specific purpose and Ad-Hoc committees will meet as <br /> needed. Prior to adjournment of each meeting, the committee will confirm the date and time of <br /> the next committee meeting. <br /> C. During the last meeting of each calendar year, general committees shall adopt a schedule <br /> of the meetings for the upcoming year, considering staff holidays. <br /> D. The chair has the same voting privilege as any other member. <br /> E. The committee, during a discussion item, upon majority vote of the council members, <br /> shall determine the type of format for the subsequent meeting and may set the default type for <br /> future meetings unless otherwise specified. <br /> 1. Internal—council committee members and staff only. <br /> 2. Posted- for the public. <br /> 3. Posted—allowing specific pal ticipation/comments by subject matter experts, <br /> consultants, or applicants, as determined by committee members or staff. <br /> 4. Posted—allowing general participation/comments from citizens. <br /> F. The following matrix defines the standard format options for meetings, however, the <br /> committee members may always set the options for the following meeting as needed for that <br /> meeting. <br /> Meeting Agenda Zoom Agenda Who may Recording Recording <br /> type public? option? specific speak? made posted <br /> person <br /> invitations? <br /> Internal No Yes No Staff and May for No <br /> council minutes <br /> members only <br /> only <br /> Posted for Yes Yes No,posted Staff and Yes Yes <br /> the public, for public council <br /> no members <br /> participation only <br /> Posted with Yes Yes Yes,posted Staff, Yes Yes <br /> specific for public council <br /> participation members, <br /> and those <br /> invited to <br /> speak <br /> Posted with Yes Yes No, posted Anyone as Yes Yes <br /> general for public specified by <br /> participation the chair/ <br /> committee <br />